Capital Projects Procurement Lead
ALTIVIA
Date: 1 week ago
City: Haverhill, MA
Contract type: Full time
- Negotiate equipment and material procurement with capable vendors, securing the best value for ALTIVIA and maintaining strategic vendor relationships in a positive manner
- Monitor requisitions for all authorization-for-expenditure (AFE) related work; ensure approval received timely
- Create purchase orders (PO) and include correct AFE references and General Ledger (GL) coding, so spend can be tracked and aggregated accurately
- Assist Accounts Payable to validate any incoming invoice related to AFE work, including progress payments and incentives
- Summarize expected procurement needs, working with engineering to define long-lead equipment
- Summarize expected expense relating to capital procurement, providing a forecast based on the project schedule and the timelines & payment schedules for individual PO’s; articulate these details to project stakeholders in Manufacturing and Engineering, and financial stakeholders in Commercial and Accounting
- Monitor receipts and follow up to ensure timely closure of PO line items, to enable swift month-end close
- Work with headquarters master data teams to set up new vendors for capital procurement
- Work with accounting to provide standard credit references for the related business entity, sharing typically requested information in an efficient and consistent manner
- Work with accounting to ensure AFE’s are approved and established with the correct budget, so that subsequent purchasing activity can be tied to those authorizations
- Work with site Procurement Analysts to divide work efficiently and link capital-related maintenance spend and work orders to the AFE
- Steward proper 3-way match and ensure financial controls and separation of duties are present for all capital projects purchasing; monitor any purchasing non-conformances and address with relevant management/supervisors
- Generate purchasing plan(s) and report performance to plant managers and senior management
- Located in Haverhill, OH; reports to Supply Chain Director with dotted line to VP of Manufacturing
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