Office Manager
Clarkson Eyecare
Date: 1 week ago
City: Mansfield, OH
Contract type: Full time
EyeCare Partners is the nation’s leading provider of clinically integrated eye care. Our national network of over 300 ophthalmologists and 700 optometrists provides a lifetime of care to our patients with a mission to enhance vision, advance eye care and improve lives. Based in St. Louis, Missouri, over 650 ECP-affiliated practice locations provide care in 18 states and 80 markets, providing services that span the eye care continuum. For more information, visit .
Job Title: Office Manager
Company: Clarkson Eyecare
Location: Mansfield, OH
Perks
Full Benefits Package - Medical, Vision, Dental and Life Insurance
401k + Employer Matching
Paid Time Off and Paid Holidays
Competitive Base Pay + Bonus
Optical Education Reimbursement
Paid Maternity Leave
Hours
Full Time
Our offices are open Monday-Friday 8am-7pm, Saturday 8am-1pm
You will not work all of these hours, but you must have open availability to work any shift within these hours.
You may have to work a little earlier/later as needed
Requirements
Management experience
Experience Working In Eyecare/optical Preferred
High School Diploma or GED Equivalent
Favorable result on Background Check
Strong customer service and leadership skills
Excitement to learn and grow
Essential Functions
Manage day-to-day operations of the office, including employee scheduling, weekly meetings, report generation, inventory assessment, supply ordering, employee training and other duties as assigned or needed within the office
Lead the staff by guiding them to success through focused support and coaching
Effectively communicate with patients, doctors, staff and various levels of management and corporate staff
Answer inquiries through phone, email, and in person requests
Formal Job Description
SECTION 1: Job Summary
An Office Manager is a highly engaged leader that possesses a high level of acuity in business acumen and is focused on developing a patient-focused team that is goal oriented.
An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients’ medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician’s License for states where required by the company.
SECTION 2: Duties and Responsibilities
Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE).
Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team.
Develop maximum productivity through team member training and development, proper scheduling, and overall office efficiency.
Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results.
Conduct performance reviews and compensation evaluations for the office team.
Enforce all corporate policies and procedures. Responsible for all aspects of supervision.
Implement, manage and reinforce TPE in an effort to enhance the customer experience. This includes: prompt greetings, professionalism, selling standards to include the “Quality inspections”.
Exercise judgment and utilize tools to achieve revenue and EBITDA growth.
Provide guidance and coaching on optical equipment, proper medical chart handling, insurance and billing, frame and contact lens selection, policies and procedures, and computer software.
Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way.
Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal.
Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule.
Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training.
Adhere to all safety policies and procedures in performing job duties and responsibilities while supporting a culture of high quality and great customer service.
Performs other duties that may be necessary or in the best interest of the organization.
SECTION 3: Patient Population Served
Office Manager and team members will work with patients of all ages, races, and genders.
SECTION 4: Education, Licensure & Certification Requirements
High school diploma or GED required.
Associates or Bachelor’s degree in Business Administration or Healthcare Management preferred.
ABO And NCLE Certifications Preferred, But Not Required.
SECTION 5: Experience Requirements
Previous Optical Management Experience Preferred.
Industry related experience will be beneficial.
Associates or Bachelor’s degree in Business Administration or Healthcare Management preferred.
Favorable result on background check as required by state.
Must be able to provide proof of identity and right to work in the United States.
SECTION 6: Knowledge, Skills and Abilities Requirements
Professional in appearance and actions
Logical and Critical thinking skills
Customer-focused with excellent written, listening and verbal communication skills
Enjoys learning new technologies and systems
Detail oriented, professional attitude, reliable
Exhibits a positive attitude and is flexible in accepting work assignments and priorities
Meets attendance and tardiness expectations
Ability to work various days and hours as needed by the business
Management and organizational skills to support leadership
Ability to follow or provide verbal and written instructions with excellent grammar and spelling skills to avoid mistakes or misinterpretations
Interpersonal skills to support customer service, functional, and team mate support
Able to communicate effectively in English, both verbally and in writing
Ability for basic to intermediate problem solving, including mathematics
Basic to intermediate computer operation
Proficiency with Microsoft Excel, Word, and Outlook
Specialty knowledge of systems relating to job function
Knowledge of state and federal regulations for this position; general understanding of HIPAA guidelines
SECTION 7: Supervisory Responsibilities
Directly supervises team members within assigned office.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
Responsibilities include participation in interviewing, hiring, and training team members, planning, assigning, and directing work; appraising performance, rewarding and disciplining team members, addressing complaints and resolving problems.
SECTION 8: Physical Demands
Indicate the amount of time spent for each activity required as it relates to the essential functions.
Physical Requirements % of Time LBS
Bending 25
Carrying 25 ≤ 25
Climbing 5
Driving 10
Grasping 100
Hearing 100
Lifting 10 ≤ 25
Pulling 10 ≤ 25
Pushing 10 ≤ 25
Reaching 50
Sitting 50
Standing 50
Vision – close/distance 100
Vision – color vision 100
Vision – depth perception 100
Vision – peripheral vision 100
Vision – ability to adjust focus 100
Stooping 25
Walking 75
Writing/Typing 100
Speaking 100
Fine Motor Skills 100
Use of Hands 100
Other (please describe)
Location: Work takes place in a normal office/clinical environment. At times, travel to other locations may be necessary to fulfill essential duties and responsibilities of the job. Thus, those needing to travel for work must have access to dependable transportation, and driving record must meet company liability carrier standards.
Exposure: Works in normal office environment during normal business hours. May be exposed to blood or bodily fluids. May also be exposed to various cleaning supplies.
Equipment: The equipment typically used in this position is a computer, fax, copier, printer, scanner and telephone. Must have good working knowledge of Microsoft applications. Other equipment may be used as needed. May use Oprometric equipment/devices per sub-specialty requirement such as lensometer; keratometer; phoropter; visual acuity measuring; retinal camera; corneal topography unit; retinoscope. Personal Protective Equipment (PPE) follows standard precautions using personal protective equipment.
If you need assistance with this application, please contact (phone number removed). Please do not contact the office directly – only resumes submitted through this website will be considered.
EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. #ECP
Job Title: Office Manager
Company: Clarkson Eyecare
Location: Mansfield, OH
Perks
Full Benefits Package - Medical, Vision, Dental and Life Insurance
401k + Employer Matching
Paid Time Off and Paid Holidays
Competitive Base Pay + Bonus
Optical Education Reimbursement
Paid Maternity Leave
Hours
Full Time
Our offices are open Monday-Friday 8am-7pm, Saturday 8am-1pm
You will not work all of these hours, but you must have open availability to work any shift within these hours.
You may have to work a little earlier/later as needed
Requirements
Management experience
Experience Working In Eyecare/optical Preferred
High School Diploma or GED Equivalent
Favorable result on Background Check
Strong customer service and leadership skills
Excitement to learn and grow
Essential Functions
Manage day-to-day operations of the office, including employee scheduling, weekly meetings, report generation, inventory assessment, supply ordering, employee training and other duties as assigned or needed within the office
Lead the staff by guiding them to success through focused support and coaching
Effectively communicate with patients, doctors, staff and various levels of management and corporate staff
Answer inquiries through phone, email, and in person requests
Formal Job Description
SECTION 1: Job Summary
An Office Manager is a highly engaged leader that possesses a high level of acuity in business acumen and is focused on developing a patient-focused team that is goal oriented.
An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients’ medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician’s License for states where required by the company.
SECTION 2: Duties and Responsibilities
Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE).
Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team.
Develop maximum productivity through team member training and development, proper scheduling, and overall office efficiency.
Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results.
Conduct performance reviews and compensation evaluations for the office team.
Enforce all corporate policies and procedures. Responsible for all aspects of supervision.
Implement, manage and reinforce TPE in an effort to enhance the customer experience. This includes: prompt greetings, professionalism, selling standards to include the “Quality inspections”.
Exercise judgment and utilize tools to achieve revenue and EBITDA growth.
Provide guidance and coaching on optical equipment, proper medical chart handling, insurance and billing, frame and contact lens selection, policies and procedures, and computer software.
Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way.
Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA & OSHA requirements, hazardous material handling and waste disposal.
Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule.
Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training.
Adhere to all safety policies and procedures in performing job duties and responsibilities while supporting a culture of high quality and great customer service.
Performs other duties that may be necessary or in the best interest of the organization.
SECTION 3: Patient Population Served
Office Manager and team members will work with patients of all ages, races, and genders.
SECTION 4: Education, Licensure & Certification Requirements
High school diploma or GED required.
Associates or Bachelor’s degree in Business Administration or Healthcare Management preferred.
ABO And NCLE Certifications Preferred, But Not Required.
SECTION 5: Experience Requirements
Previous Optical Management Experience Preferred.
Industry related experience will be beneficial.
Associates or Bachelor’s degree in Business Administration or Healthcare Management preferred.
Favorable result on background check as required by state.
Must be able to provide proof of identity and right to work in the United States.
SECTION 6: Knowledge, Skills and Abilities Requirements
Professional in appearance and actions
Logical and Critical thinking skills
Customer-focused with excellent written, listening and verbal communication skills
Enjoys learning new technologies and systems
Detail oriented, professional attitude, reliable
Exhibits a positive attitude and is flexible in accepting work assignments and priorities
Meets attendance and tardiness expectations
Ability to work various days and hours as needed by the business
Management and organizational skills to support leadership
Ability to follow or provide verbal and written instructions with excellent grammar and spelling skills to avoid mistakes or misinterpretations
Interpersonal skills to support customer service, functional, and team mate support
Able to communicate effectively in English, both verbally and in writing
Ability for basic to intermediate problem solving, including mathematics
Basic to intermediate computer operation
Proficiency with Microsoft Excel, Word, and Outlook
Specialty knowledge of systems relating to job function
Knowledge of state and federal regulations for this position; general understanding of HIPAA guidelines
SECTION 7: Supervisory Responsibilities
Directly supervises team members within assigned office.
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
Responsibilities include participation in interviewing, hiring, and training team members, planning, assigning, and directing work; appraising performance, rewarding and disciplining team members, addressing complaints and resolving problems.
SECTION 8: Physical Demands
Indicate the amount of time spent for each activity required as it relates to the essential functions.
Physical Requirements % of Time LBS
Bending 25
Carrying 25 ≤ 25
Climbing 5
Driving 10
Grasping 100
Hearing 100
Lifting 10 ≤ 25
Pulling 10 ≤ 25
Pushing 10 ≤ 25
Reaching 50
Sitting 50
Standing 50
Vision – close/distance 100
Vision – color vision 100
Vision – depth perception 100
Vision – peripheral vision 100
Vision – ability to adjust focus 100
Stooping 25
Walking 75
Writing/Typing 100
Speaking 100
Fine Motor Skills 100
Use of Hands 100
Other (please describe)
Location: Work takes place in a normal office/clinical environment. At times, travel to other locations may be necessary to fulfill essential duties and responsibilities of the job. Thus, those needing to travel for work must have access to dependable transportation, and driving record must meet company liability carrier standards.
Exposure: Works in normal office environment during normal business hours. May be exposed to blood or bodily fluids. May also be exposed to various cleaning supplies.
Equipment: The equipment typically used in this position is a computer, fax, copier, printer, scanner and telephone. Must have good working knowledge of Microsoft applications. Other equipment may be used as needed. May use Oprometric equipment/devices per sub-specialty requirement such as lensometer; keratometer; phoropter; visual acuity measuring; retinal camera; corneal topography unit; retinoscope. Personal Protective Equipment (PPE) follows standard precautions using personal protective equipment.
If you need assistance with this application, please contact (phone number removed). Please do not contact the office directly – only resumes submitted through this website will be considered.
EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. #ECP
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