Office Assistant

About California Autism Center

The California Autism Center and Learning Group (CAC) was founded in 2014 with the intent to bring client-focused center-based ABA services to the Central Valley. Data supports a center-based model as the most effective method for treating children diagnosed with autism spectrum disorder. Similar to in-home services, the center-based model still allows for individual treatment plans in addition to supplemental home and community-based services as needed. This model also provides more learning opportunities for clients and increased support for staff.

We are local company located in the heart of the Central Valley. We have Treatment Centers in Fresno, Merced, and Visalia. Our focus is a team approach with positivity and perseverance.

What makes CAC great?

• Behavioral Health Center of Excellence (BHCOE) accredited and distinction among ABA therapy providers.
• A center-based autism center provider means no driving to clients' homes or losing hours due to cancellations.
• Regular mentorship and opportunities for professional development.
• A supportive environment focused on a work/life balance
  
  

The Role

As the Office Assistant, you'll play an integral role in supporting our clinical team at the treatment center. The Office Assistant is expected to be flexible and adaptable while working in a fast-paced environment, and able to make sound judgments and execute tasks with minimal direction. The Office Assistant is a valuable resource to the treatment center and administrative team by proactively collaborating with various departments to meet operational needs.

This full-time, hourly, non-exempt position reports directly to the Office Manager. The Office Assistant also receives coaching and support from the Treatment Center Director, Operations Manager and Director of Operations. This position observes office hours Monday through Friday with regular shifts taking place from 7am-3:30pm or 10am-6:30pm based on location; no remote work is available for this position.

Key Responsibilities:

• Implement and represent company policies and procedures accurately and enthusiastically
• Coordinate division of workload with other front office staff
• Support the Office Manager, Treatment Center Director, and clinical supervisors in all administrative capacities
• Contribute to a positive, safe, and ethical work environment
• General administrative work such as answering and routing phone calls, scanning, emailing, copying, data entry, and filing, while delivering high-quality customer service
• Act as a liaison between the treatment center and the administrative office assisting with billing, marketing, member services and human resources functions
• Accurately perform a high volume of schedule updates and communicate changes effectively to the team; assign and delegate various tasks to technicians to ensure a clean, safe and organized work environment
• Review daily schedules and reports for billing compliance
• Maintain staff and client rosters and associated documentation/credentials
• Facilities management to include opening/closing duties, coordinating with vendors, ensuring proper functioning of all equipment, performing light janitorial duties, and ensuring overall safety/compliance of the facility in accordance with fire/OSHA regulations
• Financial duties such as processing payments and purchasing
• Assist in overseeing the center calendar and complete coordination of center events and special projects
• Provide tours to visitors and prospective employees
• Assist with supply management, organization and purchasing
• Other duties as assigned
  
  

What you Bring:

• A high school diploma or equivalent
• Minimum of one year of previous administrative work
• Ability to pass a criminal background check and fingerprinting
• Reliable transportation with proof of auto insurance and a valid driver's license
• Proficiency in Microsoft Office suite
• Excellent verbal and written communication skills
  
  

The ideal candidate also has:

• Experience using practice management software and scheduling
• Assertive and self-confident
• Problem solver
• Ability to maintain confidentiality
• Demonstrated reliability
• Excellent time management and organizational skills
• Bilingual
• Exhibits positivity, perseverance and teamwork
  
  

Full compensation package are based on candidate experience and certifications.

California pay range

$18—$20 USD

The perks and benefits of working with us:

Part-Time:

• Employee Assistance Program
• Discounted Gym Membership for Employees and Friends & Family (Planet Fitness)
• 401(k) retirement plan
• Quarterly staff appreciation events (free lunch; staff celebrations and recognition)
• Employee Recognition Platform w/rewards
  
  

Full-Time:

• Health Insurance (60% contribution for full-time employees and their dependent on the base plan)
• Dental and Vision Insurance (60% contribution to the base plan)
• ASPCA Pet Insurance
• Life and AD&D Insurance
• No accrual for vacation, sick leave, and any other paid time off
• Access to supplemental insurance benefits
• Employee Assistance Program
• Discounted Gym Membership for Employees and Friends & Family (Planet Fitness)
• 401(k) retirement plan
• Quarterly staff appreciation events (free lunch; staff celebrations and recognition)
• Employee Recognition Platform w/ rewards
  
  
  
  

We Value POSITIVITY. PERSEVERANCE. TEAMWORK.

We are committed to providing a positive and diverse workplace for all team members. California Autism Center and Learning Group is an Equal Opportunity Employer - Minority / Women / Disability / Veteran / Gender Identity / Sexual Orientation

California Consumer Privacy Act (CCPA) Disclosure

California Autism Center and Learning Group is committed to upholding the privacy rights of California residents as stipulated by the California Consumer Privacy Act (CCPA). This disclosure provides detailed information about how we handle personal information in accordance with the CCPA.

• Collection of Personal Information: We collect the following categories of personal information: Email Address, First name and last name, phone number, address, state, ZIP/Postal Code, City. This information is sourced from your application.
• Purpose of Collecting Personal Information: The personal information we collect serves the following purposes: to contact you.
• Sharing of Personal Information: We may share your personal information with third parties for business purposes. The categories of third parties with whom we share personal information include with screening companies with your consent.
• Sale of Personal Information: We do not sell your personal information.
• Your Rights Under the CCPA: As a California resident, you have the right to request that we disclose what personal information we collect, use, disclose, and sell. You also have the right to request the deletion of your personal information, to opt-out of the sale of your personal information, and not to be discriminated against for exercising any of your CCPA rights.
• How to Exercise Your Rights: To exercise any of these rights, please call the human resources department.
• Contact Information: For questions or concerns regarding our privacy policies and practices, please contact us at (559)492-7900
• Updates to Our CCPA Disclosure: We may update this CCPA disclosure from time to time. Any changes will be posted on our website with an updated revision date.