Judicial Secretary - Brockton District Court
Commonwealth of Massachusetts
Date: 1 week ago
City: Brockton, MA
Contract type: Full time
Judicial Secretary - Brockton District Court - (240008OX)
Description
ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW.
https://trialcourtjobs.mass.gov/jobs/judicial-secretary-brockton-district-court-brockton-massachusetts-united-states
IF YOU APPLY THROUGH THE APPLY ONLINE LINK ABOVE ON THIS MASS CAREERS PAGE YOU WILL NOT BE CONSIDERED FOR THIS POSITION.
PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):
https://trialcourtjobs.mass.gov/jobs/judicial-secretary-brockton-district-court-brockton-massachusetts-united-states
You have successfully applied to the position when you receive an email from the Massachusetts Trial Court.
If you only receive an email from MassCareers, you HAVE NOT successfully applied. Please call 617-742-8575 with any questions.
Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial, and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible, and respectful to all. The District Court shall conduct its business with integrity, competence, and a commitment to excellence in order to promote public trust and confidence in the judicial system.
Organizational Profile
https://www.mass.gov/orgs/district-court
Notes
ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher level consistent with this job description and Trial Court policies.
Judicial Secretary I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of confidential, legal, and administrative duties for one or more Justices.
Judicial Secretary II - This is the second level position title within this series. Employees at this level are expected to perform higher level word processing and administrative support functions, and to provide technical assistance to other personnel.
Duties
Judicial Secretary I:
Minimum Requirements:
Judicial Secretary I
Official Title: Judicial Secretary (Gr 12-13)
Primary Location
: United States-Massachusetts-Brockton District Court
Job
: Administrative Services
Agency
: District Court Admin Office
Schedule
: Full-time
Shift
: Day
Job Posting
: Oct 8, 2024, 2:28:37 PM
Number of Openings
: 1
Salary
: 59,047.98 - 59,047.98 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Human Resources - 617-742-8575
Description
ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW.
https://trialcourtjobs.mass.gov/jobs/judicial-secretary-brockton-district-court-brockton-massachusetts-united-states
IF YOU APPLY THROUGH THE APPLY ONLINE LINK ABOVE ON THIS MASS CAREERS PAGE YOU WILL NOT BE CONSIDERED FOR THIS POSITION.
PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK):
https://trialcourtjobs.mass.gov/jobs/judicial-secretary-brockton-district-court-brockton-massachusetts-united-states
You have successfully applied to the position when you receive an email from the Massachusetts Trial Court.
If you only receive an email from MassCareers, you HAVE NOT successfully applied. Please call 617-742-8575 with any questions.
Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial, and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible, and respectful to all. The District Court shall conduct its business with integrity, competence, and a commitment to excellence in order to promote public trust and confidence in the judicial system.
Organizational Profile
https://www.mass.gov/orgs/district-court
Notes
- This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.
ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher level consistent with this job description and Trial Court policies.
Judicial Secretary I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of confidential, legal, and administrative duties for one or more Justices.
Judicial Secretary II - This is the second level position title within this series. Employees at this level are expected to perform higher level word processing and administrative support functions, and to provide technical assistance to other personnel.
Duties
Judicial Secretary I:
- Transcribes dictation of orders, memoranda, opinions, decisions, findings, directives, correspondence, administrative reports, and other materials.
- Types legal documents, decisions, memoranda of law, findings and opinions for the law clerk(s) and Justice(s) and maintains such documents in a data base.
- Types correspondence and administrative reports for Justice(s)' review and signature.
- Proofreads typed material for accuracy and correct punctuation, spelling, grammar, and legal citation (if necessary).
- Screens visitors and telephone calls and answers inquiries or refers them to appropriate personnel.
- Operates a variety of office equipment including a personal computer, typewriter, scanner, postage meter, photocopier, calculator, and fax machine.
- Maintains the law library, office inventory of equipment, and personal records, legal files, and calendars.
- Performs related administrative duties as required.
- Types the most complex documents and decisions for one or more Justices using more advanced word processing functions and requiring more knowledge of legal citation.
- Cross trained to perform mid-level administrative duties such as preparing payment vouchers, recording MMARS documents in the Budgetary Control Register, and preparing monthly expenditure reports and other fiscal documents.
- Serves in a lead capacity, providing technical assistance and advice to lower-level personnel on policies and practices.
- Makes travel and lodging arrangements and processes vouchers for reimbursement of expenses.
- Provides research assistance as directed by the Justice(s).
- Composes correspondence for a Judge's review and signature.
- May train staff in the use of automated systems and word processing software, introduce new versions or functions, trouble shoot problems and attend user group meetings.
- May perform special projects involving considerable research and the preparation and/or coordination of activities related to those projects.
- May coordinate medical malpractice tribunals or mental health commitments and process all paperwork related to those tribunals or commitments.
- Performs all of the duties of the lower level within this series as required.
Minimum Requirements:
Judicial Secretary I
- High School diploma or the equivalent and at least one year of further education, e.g., secretarial, or paralegal program, or an equivalent combination of education and experience.
- At least three years of prior secretarial experience, preferably in a legally related area.
- Knowledge of basic English, grammar, spelling, punctuation and legal terminology and citation.
- Knowledge of and skill in the use of a personal computer operating under Windows ‘95 with various software applications, especially WordPerfect v.7 or higher.
- Knowledge of court operations and procedures.
- Ability to type at an acceptable rate.
- Ability to use a variety of office equipment and work processing equipment, including personal computers.
- Ability to establish and maintain effective working relationships with others.
- Ability to exercise judgment and to work without close supervision. Ability to handle sensitive matters on a confidential basis.
- Ability to serve the public and others with business before the court in a courteous and professional manner.
- A minimum of three years of experience as a Judicial Secretary I.
- Considerable knowledge of court operations and procedures and legal citation.
- Considerable knowledge of word processing software and advanced functions.
- Considerable knowledge of automated systems and the ability to teach and train staff in their use and to solve problems.
- Considerable knowledge of spreadsheet software and data base management software.
- Working knowledge of Trial Court fiscal policies and procedures.
- Ability to research issues and present findings in a clear and concise manner.
- Mental health experience
- Ability to handle sensitive matters on a confidential basis
- Bilingual preferred: Spanish, Cape Verdean
Official Title: Judicial Secretary (Gr 12-13)
Primary Location
: United States-Massachusetts-Brockton District Court
Job
: Administrative Services
Agency
: District Court Admin Office
Schedule
: Full-time
Shift
: Day
Job Posting
: Oct 8, 2024, 2:28:37 PM
Number of Openings
: 1
Salary
: 59,047.98 - 59,047.98 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Human Resources - 617-742-8575
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