Administrative Assistant

Advanced Intelligence Engineering


Date: 6 days ago
City: Wheaton, IL
Contract type: Full time
Benefits:

  • 401(k) matching
  • Company parties
  • Free food & snacks
  • Health insurance
  • Paid time off


Advanced Intelligence Engineering is a boutique, Managed IT Services Provider located in Wheaton, IL. AIE focuses on providing premier customer service and quality IT support to clients throughout the Chicagoland area. The Administrative Assistant position is a key role within the AIE team, responsible for providing back-end support within the billing, purchasing and marketing departments.

Responsibilities:

  • Generate and email project, monthly and one-off client invoices
  • Assist in the procurement of equipment and software for AIE clients and prospects
  • Work with client, AIE engineering and vendors to generate quotes for various client IT needs
  • Build and maintain strong vendor relationships
  • Enter sales and purchasing data into the CRM databases and assist in management of CRM module
  • Draft procedures that outline workflow requirements for processes within the purchasing, marketing and billing departments
  • Reconcile Microsoft usage reports
  • Assist in the preparation of reports for regular client business reviews
  • Create web content for SEO traction
  • Monitor and manage social media marketing efforts
  • Sort mail and manage
  • Other duties as assigned


Skill and Experience Requirements:

  • Advanced written and spoken (English) communication skills; excellent telephone manner
  • Proficient with Microsoft Office and general computing
  • High level of diplomacy, sound judgment, and discretion when dealing with clients and vendors


Minimum Education Requirements:

Associates, College degree or a minimum of two years professional work experience

Other Requirements:

Must be able to pass a criminal background test

Must have a valid driver’s license and reliable transportation

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