Department Assistant

Responsibilities:

• Coordinates the activities of one or more functional areas or one or more project/business/technical units.
• Gathers, collects, records, tracks, verifies data and information from multiple sources.
• Coordinates, tracks, and reports on the progress of unit work assignments and/or projects.
• Maintains, develops, and updates a variety of electronic and/or hard copy reports and records which may be confidential and sensitive in nature for a variety of parties, which may require independent interaction with management, customers, vendors or agencies.
• Responds to routine verbal and written requests for information from internal sources and may respond to verbal and written requests for information from authorized external parties and/or agencies.
• Prepares requested electronic and hard copy reports, and presentations.
• May make internal staff presentations.
• May provide direction to less experienced staff.
• Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
• Expected to work in a safe manner in accordance with established operating procedures and practices.
  
  
  

Qualifications:

• Typically requires a high school diploma or equivalent and four or more years experience in a field related to the specialized functional area or unit where assigned.
• Must demonstrate considerable knowledge of assigned functional area principles, theories and concepts.
• Knowledge of Aerospace industry operations
• MS Office proficiency, especially Power Point, Word and Excel. Ability to read and understand MS Project schedules
• Department calendar creation and maintenance
• Travel planning: itineraries, expense reports, and coordination
• Database input and system management
• Labor hours tracking
• Timekeeping support
• Distribution list maintenance.
• Demonstration planning, coordination, communication and support
• Familiarity with Company and US Government Security, and ITARS requirements
• Purchasing experience (ordering & tracking)
  
  
  

The Company is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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