Record Management Assistant

Job Type

Full-time

Description

Record Management Assistant

People Incorporated Mental Health Services is seeking a Record Management Assistant that will be responsible for executing administrative duties related to medical record requests and record management for the organization ensuring compliance with privacy laws and policies. Resonsibilities include tracking and responding to record requests as appropriate under policy, procedure, and law; calculating applicable fees for record requests and invoicing external requestors; and ensuring that non-electronic records are filed and stored in an organized manner in accordance with the record retention schedule.

Schedule: Full-Time, Monday-Friday, 8:30am-5pm

Location: 3000 Ames Crossing Rd, Suite 600, Eagan, MN 55121

Hiring Range: $20.00-$21.00/Hourly, based on qualifications

Hiring Bonus: $1,000 to external candidates

Principal Accountabilities/Essential Functions

• Serve as the first point of contact for all record requests.
• Review, track, and respond to all internal and external requests for medical records from the electronic health record and record storage sites.
• Provide excellent customer service by timely responding to and completing all record requests in compliance with applicable laws and policies.
• Generate invoices where applicable.
• Responsible for maintaining organized and efficient record management system and practices in accordance state and federal law, including HIPAA and the MN Health Records Act, and record management and tracking procedures identified by the organization.
• Develops and maintains spreadsheets, databases, correspondence/documents, and other resources that support the administration of record management duties.
• Screen sensitive and confidential items to determine whether the item can be routinely handled and prepare appropriate response, or whether it needs to be reviewed by another party and direct the item to the appropriate party for review.
  
  

Requirements

Required Education and Experience:

• Associates in Arts degree.
• Minimum of two years of prior administrative support role experience.
• In lieu of an Associates in Arts degree and two years of experience, a high school diploma and four years of administrative experience may be substituted.
  
  

Preferred Education And Experience

• Bachelor of Arts degree
• Prior records management experience in a legal or medical environment.
• Prior experience working with individuals who have mental illness.
• Prior administrative support experience within a not-for-profit environment.
  
  

Benefits

• Accrue up to 4 weeks of PTO/ESST, plus company-designated holidays and floating holidays
• 403(b) Retirement Savings Plan with a 3% employer-match
• Multiple health and dental insurance plan choices available
• Lifestyle Benefit – choice between company contribution to health savings account, student loan repayment assistance, or flex time
• Employer-paid Short & Long-Term Disability Insurance & Life Insurance
• Free access to People Incorporated's Training Institute, offering free CEUs and a wide array of learning and education opportunities
  
  

People Incorporated is committed to improving the wellness of our clients, staff, and the communities that we serve by providing a tobacco-free environment.

People Incorporated is proud to be an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

People Incorporated values a diverse workplace and strongly encourages women, people of color, LGBTQIA individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.