Interim Controller

About the Position: the Controller manages the day-to-day financial operational accounting functions of the Food Bank and has primary responsibility for month-end and year-end close, audit support, accounting research, process improvement, fixed asset tracking, and other accounting projects. This position reports directly to the Chief Financial Officer and supervises all accounting functions.

REPORTS TO: Chief Financial Officer (CFO)

SUPERVISES: Accounting Specialist

Job Summary

Strategic Financial Planning and Analysis (25% of the time)

• Work closely with the CFO as part of the budgeting preparation, the Annual Audit preparation, and other significant projects.
• Drive efficiencies in the accounting organization by identifying process deficiencies, offering viable and scalable solutions and driving collaboration to implement those solutions
• Develop policies and procedures to streamline accounting and operational processes.
• Work closely with Officers to provide information and assistance to help them manage their departmental budgets.
• Assist CFO in due diligence and special projects as needed.
• Prepare ad hoc reports by collecting, analyzing, and summarizing information and trends, as requested.
• Provide insights and recommendations on financial and other business metrics.
• Establish and maintain internal controls to mitigate risk.
• Manage contracts and develop/enforce financial policies and procedures to ensure consistency and compliance.
  
  

Accounting Duties (55% of the time)

• Serve as the primary lead for driving the overall monthly, quarterly, and year-end close processes according to close schedule
• Prepare and review external auditor interim and annual audit schedules, explain complex accounting and business issues to the auditors, and proactively work with auditors.
• Work with Supply Chain on closing monthly inventory reconciliation.
• Maintain the General Ledger and subsidiary ledgers as necessary to back up entries to the GL.
• Produce monthly department profit-and-loss and financial trend reports for Officer's review by the 15th each month.
• As needed, serve as primary backup for the CFO during his/her absence.
• Prepare Journal Entries for payroll, credit cards
• Prepare balance sheet reconciliations, journal entries and financial processes to ensure accuracy and compliance with US GAAP and internal control requirements.
• Maintain Fixed Asset schedules and depreciation
• Reconciliation of accounts/grants receivable subsidiary ledgers.
• Work closely with development and programs to develop grant budgets.
• Maintain a grants tracking worksheet to track all grants for billing and reporting in conjunction with grant requirements.
• Provide Executives and Managers with budgeting tools to ensure grants are properly executed.
• Post Cash Receipts Logs. Ensure transactions are posted to the general ledger correctly.
• Manage the collections of Agency payments, work with Agency Relations to resolve any billing issues or discrepancies.
• Attend all Board Finance and Audit Committee meetings; produce meeting minutes.
  
  

Supervision (20% of the time)

• Provide effective leadership, management, evaluation feedback and support to Accounting Specialist.
• Identify and fulfill the training and development needs of the Accounting Specialist.