Senior Admin Assistant - Harbour View Medical Center

With a legacy that spans over 150 years, Bon Secours is a network that is dedicated to providing excellent care through exceptional people. At every level, everyone on our teams have embraced the call to provide compassionate care. Here, you can work with others who share common values, and use your skills to help extend care to all of our communities.

Location: Harbour View Medical Center (Suffolk, VA)

Harbour View Medical Center is Bon Secours’ new, surgically focused hospital, set to open in early 2025. The facility will include 18 medical/surgical beds and up to four operating rooms. The 98,000-square-foot hospital will adjoin the existing Bon Secours Health Center at Harbour View campus, which includes an emergency department, outpatient imaging, outpatient lab services, an ambulatory surgery center and physician practices.

Primary Function/General Purpose Of Position

This position is primarily responsible for providing, under minimal supervision, diversified timely and quality secretarial and administrative support services to Hospital President and leadership. The Senior Administrative Assistant will demonstrate knowledge of techniques, procedures, use of equipment, hospital and departmental policies necessary for job performance. Will also possess effective communication and customer relation skills by acting in a courteous and positive manager toward supervisors, co-workers and visitors.

Essential Job Functions

• Maintains appointment schedules and arranges meetings, conferences, schedules appointments, makes travel arrangements and keep supervisors abreast of scheduled commitments.
• Assembles, prepares and/or composes a variety of confidential memorandums, reports, charts, schedules, etc. from information provided from multiple sources.
• Takes dictation and/or transcribes handwritten material, proofreads for accuracy and completeness.
• Coordinates office activities to ensure its efficient operation. Makes decision on minor administrative matters; interprets policies and procedures as directed.
• Arranges for meetings (including site, seating arrangements, food, etc.) and re-confirms one day prior to meeting.
• Responds to a variety of hospital callers and visitors requesting information. Maintains familiarity with the hospital’s policies and procedures and operation to be factual in answering inquiries.
• Demonstrates good judgment in screening and/or routing calls. Tactfully handles difficult situations; all contacts are handled professionally and with courtesy.
• Establishes, maintains, and revises accurate record keeping and filing systems. Designed to allow for easy retrieval of information. Classifies, sorts and files correspondence, records, and other highly confidential documents.
  
  

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Education

Requires a high school diploma with 4-6 years of experience in the field or in a related area.

Work Experience

Three (3) years successful experience providing secretarial services in support to management level functions.

Skills

Must type 55 wpm accurately.

Proficient in Microsoft Office.

Ability to maintain extreme confidentiality.

Must possess excellent writing and communication skills.

Ability to interact politely and diplomatically with hospital contacts.

Flexibility and the ability to work under pressure with frequent interruptions.

Knowledge of the healthcare field and hospital organization preferred.

Many of our opportunities reward* your hard work with:

Comprehensive, affordable medical, dental and vision plans

Prescription drug coverage

Flexible spending accounts

Life insurance w/AD&D

Employer contributions to retirement savings plan when eligible

Paid time off

Educational Assistance

And much more

• Benefits offerings vary according to employment status
  
  

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email [email protected]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [email protected]