LEGAL ADMINISTRATIVE ASSISTANT

We are seeking a detail-oriented and organized Legal Administrative Assistant to join a prestigious law firm. The ideal candidate will provide essential administrative and clerical support to attorneys and legal teams, ensuring the smooth operation of day-to-day legal activities. This role involves managing legal documents, communicating with clients, and assisting with case preparation. Strong multitasking and communication skills are critical in this fast-paced legal environment.

Responsibilities

Provide administrative support to attorneys, including managing calendars, scheduling meetings, and handling travel arrangements.

Prepare, format, and proofread legal documents such as pleadings, contracts, and briefs.

File and organize legal documents, both electronically and in hard copy.

Manage and update case files, client records, and internal databases.

Assist with document discovery, including organizing and managing documents for cases.

Communicate professionally with clients, court officials, and third-party vendors.

Handle incoming calls and correspondence, ensuring timely follow-up.

Assist in preparing materials for hearings, depositions, and trials.

Maintain confidentiality regarding sensitive legal matters.

Coordinate and manage billing and invoicing for client matters.

Perform other administrative tasks such as filing, copying, and data entry as needed.

Working hours: 8:00 AM - 5:00 PM

Skills

Experience with legal software systems such as Clio, LexisNexis, or Westlaw.

Familiarity with e-filing and court procedures in various jurisdictions.

Experience in specific areas of law (e.g., corporate law, litigation, family law).

Notary Public certification.

Knowledge of billing and invoicing systems related to legal services.

Education

Associate

Experience

1-4 years

Qualifications

High school diploma or equivalent; Associate?s or Bachelor?s degree preferred.

Minimum of 2 years of experience as a legal administrative assistant or in a similar legal support role.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Understanding of legal terminology, documentation, and court filing procedures.

Excellent organizational and multitasking skills, with attention to detail.

Proficient written and verbal communication skills.

Ability to manage sensitive and confidential information with discretion.

Ability to work independently and collaborate within a team environment.

Experience managing calendars, schedules, and legal correspondence.

Apply today!

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Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).