Executive Assistant

Department: 13 - Accounting & Finance

Employment Type: Full Time

Location: Redwood City, CA

Description

Codexis, a biotechnology company based in Redwood City, CA, is looking to hire an Executive Assistant.

Codexis is a leading enzyme engineering company leveraging its proprietary CodeEvolver technology platform to discover, develop and enhance novel, high-performance enzymes and other classes of proteins. Codexis enzymes solve for real-world challenges associated with small molecule pharmaceuticals manufacturing and nucleic acid synthesis. The Company is currently developing its proprietary ECO Synthesis platform to enable the scaled manufacture of RNAi therapeutics through an enzymatic route. Codexis enzymes can drive improvements, such as higher yields, reduced energy usage and waste generation, improve efficiency in manufacturing and greater sensitivity in genomic and diagnostic applications.

To meet the goals we’ve set for ourselves, we look for individuals who are driven, eager to grow and ready to embrace meaningful challenges. We empower employees to be authentic, ambitious, agile and have the courage to take action where they can make a positive impact.

Come join us on this journey to transform the enzyme engineering landscape for the betterment of human health.

About the Opportunity:

The Executive Assistant will support both the CEO and CFO providing high-level administrative and organizational support, acting as a liaison and organizer. This role is crucial in ensuring the executives' effectiveness by proactively managing their schedules, communications, and key projects. The Executive Assistant will be a trusted partner, exercising professionalism, discretion, and a collaborative mindset and approach. The ideal candidate will be a proactive problem-solver with exceptional communication skills, strong attention to detail, and the ability to work independently. This role will be based in Redwood City, CA.

If any of the below describes you, we would love to meet you!

• Strong organizational skills and the ability to manage time effectively, balancing multiple tasks and demands.
• Exhibits clear and concise communication skills, both written and verbal, with the ability to engage with internal teams and external partners confidently.
• Proven ability to manage highly confidential information with integrity and professionalism.
• Ability to anticipate needs and challenges, taking initiative to solve issues before they escalate.
  
  

In this role you will be responsible for:

• Coordinating and managing the complex calendars of the CEO and CFO, scheduling meetings, resolving conflicts, and ensuring efficient time management.
• Arrange domestic and international travel for the CEO and CFO, including detailed itineraries and necessary documentation.
• Act as a liaison for internal teams and external stakeholders, handling communications and fostering productive relationships.
• Prepare and handle confidential documentation with a high level of discretion.
• Plan, collaborate on and execute key events, leadership meetings, off-sites, and other executive functions.
• Work closely with board members and executive leadership to schedule, organize, and facilitate Board meetings.
• Compile, organize, and distribute Board decks and briefing materials to Board members ahead of meetings.
• Act as the main point of contact for Board members, ensuring all inquiries and logistics are handled smoothly.
  
  

The essential requirements of the job include:

• Minimum of 7 years as an Executive Assistant supporting senior executives.
• Experience coordinating Board meetings, managing Board materials, and liaising with Board members.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong multitasking and communication ability with a demonstrated capacity to prioritize effectively in high-pressure situations.
• High attention to detail and accuracy in all aspects of work, including scheduling, document preparation, and communication.
  
  

Additional experience that would be valuable for this role includes:

• Experience supporting complex, cross-functional projects and initiatives.
• Prior experience in a corporate, finance, or technology industry is a plus.
  
  

CODEXIS PAY TRANSPARENCY: The anticipated hourly rate range for candidates who will work in Redwood City is $61.54 to $73.07. The final base hourly rate offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the job, type and length of experience within the industry, education, etc. Codexis is a multi-state employer, and this salary range may not reflect positions that work in other states .

What can Codexis offer you?

• Medical, Dental and Vision Insurance
• Basic Life, AD&D, Short- and Long-Term Disability Insurance
• 401k with Company Match up to 4%
• Company Equity
• Generous Paid Time Off including 18 Company Holidays (with a summer and winter shutdown), Vacation, and Wellness Time
• Annual Lifestyle Account for reimbursement of fitness programs, equipment and more
• Employee Stock Purchase Program (ESPP)
• Flexible Spending Accounts (Commuter/Parking, Dependent Care & Healthcare)
• Student Debt Program (Company Contribution to Loans)
• Mental Health Wellness Program
• Subsidized onsite lunch program
• Onsite Gym Facilities
• Paid Parental Leave
• And More!