Administrative Assistant

Responsibilities

This is a key position for communication and organization of the technical and financial information that flows through the Sales Department. The position requires a highly professional, organized and multi-tasking individual with a "team player" attitude who is able to handle changing daily tasks for the Sales Department and employees. Responsibilities include, but are not limited to:

• Maintain organization of the Sales area, office supplies, office equipment, and marketing / promotional items.
• Type letters and produce presentations and reports as required by the Director of Sales and Marketing and other department employees.
• Assist with the filing of project and confidential information.
• Prepare and submit proposals.
• Utilize vendor portals to assist with Request for Quotes, Proposals, and Purchase Orders etc.
• Assist with presentations, charts, and meeting minutes.
• Schedule meetings and organize calendars.
• Review and verify all department expense reports and timesheets for accuracy and completeness.
• Coordinate department travel requests and vacation schedules.
• Maintain Application Engineering key data sheet.
• Organize customer lunches and events.
• Assist with minor IT support issues as needed.
• Administer the company Uniform Program and order safety items (e.g. hard hats, safety vests, safety glasses).
• Plot drawings.
• Work with Customer Relationship Management (CRM) software.
• Fill-in for switchboard coverage as needed.
• Perform other duties as required.
• Salesforce report generation and coordination
  
  

Qualifications

• High School Diploma required.
• Associate Degree preferred.
• Two or more years of experience as a department Administrative Assistant.
• Proficient with Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with Salesforce software preferred.
• Excellent written and verbal communication skills.
• Ability to work in a fast paced, multi-tasked environment while maintaining a positive attitude.
• Good organization and time management skills.
• Demonstrated ability to maintain confidentiality as required.
• Demonstrated ability to be a team player.
• Adaptable to change in a learning organization.
• Detail-oriented, motivated, self-starting individual capable of executing assigned tasks and solving problems in a diplomatic and professional manner.
  
  

This is a temporary position that could turn into a permanent position.