Purchasing Administrator

The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and the silver screen are legendary, it was his investments in real estate that formed the foundation of our company. With passion, determination, and limitless imagination, he built one of the great American empires of the 20th century. At Howard Hughes, we live by our purpose to help people discover new ways of experiencing life - because it’s not just buildings and places that matter, it’s what you do with them that can change the way people live.

We aspire to be the most creatively driven real estate company in the world and we believe in fostering a culture that is built to last by cultivating curiosity and empowering every employee to find their story in this great organization.

Dedicated to innovative placemaking, Howard Hughes owns, manages, and develops award-winning master planned communities, as well as operating properties and development opportunities including: Downtown Columbia, Maryland; The Woodlands, The Woodlands Hills, and Bridgeland in the Greater Houston, Texas area; Summerlin, Las Vegas; Teravalis, Phoenix and Ward Village in Honolulu, Hawaii.

About The Role

As a purchasing administrator, you will be responsible for administering the purchasing and procurement process for the Houston Region, including assisting with the management of contracts, purchase requisitions, purchase orders and invoices. This position will entail working directly with the legal team, project managers and vendors to: establish necessary contracts, set up vendors for payment within our systems, and monitor receiving and invoicing of the associated costs and spending. A significant component of this job involves the utilization of Coupa and iCertis applications to process purchase orders and contracts. Further duties include the tracking of open purchase orders, working with accounting and accounts payable teams to ensure proper accounting coding and tracking payment status as well as reporting status to the stakeholders in the region. Direct communication with various departments within the organization as well as outside vendors is essential.

What You Will Do

• Interface directly with vendors to assure smooth onboarding;
• Interfaces with Houston Region teams including operations, project management, development, marketing, and other “buyers” to assist in preparing purchase requisitions and administering purchase orders through the receiving, invoicing and payment processes;
• Track and report on the status of purchase orders in real time;
• Understand HHC’s accounting systems and chart of accounts to be able to properly code and assign costs;
• Work with and communicate effectively with multiple departments (Property Management, Legal, Accounting, Treasury, Development, Tenant Coordination, etc.).
  
  

About You

• Minimum high school diploma or GED
• 2 year associates college degree preferred (an accounting, finance or business emphasis is a plus)
• Strong communication skills;
• Ability to work within specified time constraints and deadlines;
• Self-starter, effectively works with minimal supervision;
• Strong attention to detail;
• Pro-active, critical thinker, problem solver;
• Working knowledge of Microsoft Office applications, especially Excel;
• Exposure to Coupa and iCertis is a plus
  
  

This job description is not meant to be an “all-inclusive” list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. Howard Hughes reserves the right to change or modify job duties as necessary based on business necessity.

NOTICE TO THIRD PARTY AGENCIES

Howard Hughes Holdings, Inc. does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, HHH will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, HHH explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes Holdings, Inc.