Administrative Assistant

Job Description

We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world -- together. At Ford, we’re all a part of something bigger than ourselves. Are you ready to change the way the world moves?

Finance strategically partners with operations to drive outstanding business results and enhance Ford’s industry leadership. When you join us, you’ll be able to contribute financial expertise that impacts all areas of our company, including planning, manufacturing, marketing and global distribution.

In this position...

The Administrative Assistant, Finance, role will work in a fast-paced work environment in Dearborn, Michigan. This role requires an individual who is resilient, flexible and maintains a positive attitude when changes arise. We are seeking someone who is professional, courteous, and has a high standard for integrity and discretion while handling highly confidential business and personal information. This individual should be self-motivated, proactive, and conscientious, and demonstrate excellent time and data management skills to coordinate calendars, and email activity, and prioritize daily work for themselves and the executives they support. They should be able to work autonomously, problem-solve independently, and effectively build relationships and collaborate across global teams to deliver quality results.

Responsibilities

What you'll do...

• Acts as a representative for multiple executives with key stakeholders, providing a courteous, helpful, and efficient interaction.
• Manages calendars and correspondence; resolves scheduling conflicts in a timely manner and proactively prioritizes and keeps executives informed of changes.
• Optimizes travel arrangements based on travel needs and preferences, managing complex itineraries and completing related expense reports.
• Assists with preparing for meetings, including preparing materials, obtaining materials in advance, distributing materials, and keeping executives on schedule.
• Screens incoming calls and responds to emails as needed.
• Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc.
• Sorts, screens, and distributes incoming and outgoing mail.
• Prepares, updates, and organizes information for reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.
• Assists with special projects as needed.
  
  
  

Qualifications

You'll have...

• High school diploma or GED.
• 3+ years of experience as an executive assistant or project manager.
• 3+ years of Microsoft software experience (e.g., Outlook, SharePoint, OneDrive, PowerPoint, Word, and Excel).
  
  
  

Even better, you may have...

• Previous experience as an executive assistant in a large global, matrixed organization.
• Excellent writing, editing, and proofreading skills.
• Detail-oriented, organized, and excellent time management skills.
• Ability to adapt daily in a high-paced work environment and maintain a positive attitude.
• Displays a high degree of integrity and maintains confidentiality of sensitive information.
• Problem solves independently and autonomously.
• Ability to work collaboratively within a team environment, in an open-concept office area.
• Comfortable interacting with all levels of the organization.
• Ability to plan, prioritize, and support multiple assignments simultaneously.
  
  
  

You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!

As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:

• Immediate medical, dental, vision and prescription drug coverage
• Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
• Vehicle discount program for employees and family members and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service
• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
• Paid time off and the option to purchase additional vacation time.
  
  
  

This position is a salary grade 5.

For more information on salary and benefits, click here: 2024 New Hire benefits

Visa sponsorship is not available for this position.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.