Administrative Assistant (Engineering)

Job Details

Description

Learn more about the City of Edmond by visiting the City of Edmond's website.

Starting Salary: $21.48–$25.72 (depending on experience)

To increase your chances of being considered for the position, please submit a resume, cover letter, or other document (PDF format preferred) explaining your work history, experience, and qualifications OR you can fill out your Work History in this application.

About This Position

The Administrative Assistant performs administrative office work for the Engineering Department. The admin assistant organizes tasks, develops workflows, coordinates and handles unanticipated tasks, and manages correspondence. Beyond other admin assistant jobs, this is an exciting opportunity for someone wanting to work in a fun, family-oriented environment that prioritizes work-life balance.

We are engineers, technicians, and construction inspectors influencing the quality of life in a progressive, vibrant city consistently rated as one of the best places to live. We think a job should be engaging, gratifying, and meaningful. Join our team and find out just how amazing work life can be!

Responsibilities

• Provide administrative support for the department, including preparing reports, performing research, completing special projects, participating in meetings, etc.
• Provide training and technical assistance to staff, particularly the Admin Specialist
• Participate in the continuous improvement of internal processes and procedures
• Assist with preparing and maintaining the annual budget
• Review, process, and ensure proper execution of contract documents, agreements, and change orders
• Create and monitor workflows in permitting software
• Assist with preparation of billing reports and invoices for capital improvement projects
• Prepare and distribute public meeting agendas and notifications
• Create purchase orders, requisitions, and revenue deposits
• Track expenditures, process invoices, and reconcile department credit card(s) monthly statements
• Serve as the department liaison for Travel and Training, and coordinate travel arrangements and accommodations
• Coordinate device and software needs of the department
  
  

Qualifications

• General knowledge equivalent to two (2) years of college
• 2 years of related experience and/or training
• Or equivalent combination of education and experience
• 12 to 18 months of management experience
• People and/or project management
• Valid Oklahoma Driver's License and a driving record acceptable to the City's insurance carrier
  

Necessary Skills

• Ability to use computer applications (i.e., Microsoft Word) and learn specialty software
• Ability to multitask in a workspace with frequent interruptions
• Strong organizational skills
• Adaptability to organize material for changing deadlines
• Ability to maintain confidentiality
• Ability to meet the required physical standards for this position
• Ability to pass extensive background process and pre-employment drug and audio screenings
  
  

Benefits

• Generous benefits package including health, vision, and dental insurance
• Access to a dedicated primary care medical clinic at no cost to employees and covered dependents
• Generous time off, paid holidays, longevity rewards, and retirement benefits
• Paid parental leave
• Potential for bilingual pay
• A tangible impact to the Engineering Department and residents in the City of Edmond
• A dynamic and inclusive environment where your contributions are valued
  
  

APPLICATIONS WILL BE ACCEPTED UNTIL POSITION IS FILLED.

The City of Edmond is an equal opportunity employer. Edmond does not discriminate against employees and/or potential employees. Adverse action based upon an applicant’s and/or employee’s race, gender, gender identity, sexual orientation, age, religion, national origin, pregnancy, disability, genetic information, and military service is expressly prohibited. No decision affecting the terms, conditions and/or benefits of employment with the City of Edmond is based upon an individual’s membership in any of the aforementioned protected classes.