Compliance Administrator

Brainlabs is a digital media agency – we’re passionate about using data and tech to craft marketing strategies that drive real business results for clients. Our 1000+ Brainlabbers partner with some of the world’s largest advertisers to do just that.

Our mission is simple, we want to become the world’s largest independent media agency, famous for delivering high performance and accelerating the careers of Brainlabbers whilst we’re at it.

Brainlabs has always been a culture-first company. In fact, from the very beginnings of the agency a set of shared principles, philosophies and values was documented in The Brainlabs Handbook, helping us create our unique culture.

As with everything here we always seek to adapt and improve so The Brainlabs Handbook has been fine-tuned to become The Brainlabs Culture Code.

This Culture Code consists of 12 codes that talk to what it means to be a Brainlabber. It’s a joint commitment to continuous development and creating a company that we can all be proud of, where Brainlabbers can turn up to do great work, make great friends and win together.

You can read The Brainlabs Culture Code in full here.

Role type: Full-time

Team: Finance

Reporting to: Senior Payroll Manager

Estimated Start: December 2024

Location: Eastern or Central time zone, with preference given to Bloomington, IN area

Work Authorization: This role is open to US or Canadian Citizens/Permanent Residents. We are unable to sponsor any work authorizations for this role.

What's The Role

We’re looking for a Compliance Administrator to join our North America Finance team. You will have various responsibilities with a primary function of ensuring federal and state compliance for payroll, tax and 401K activities as well as completing the quarterly, annual and audit reporting requirements for these items.

Our Compliance Administrator will have great organizational skills and attention to detail, will have a willingness to jump in and help out with ad-hoc requests and have the capability to prioritize in a fast paced environment. This role is an hourly, non-exempt position with an expected requirement of 30-40 hours per week.

So, Tell Me About The Company

Brainlabs is culture-first. You’ve probably heard other companies describe themselves as people, clients, or profit first – but we see people, clients and profit as the building blocks of our ecosystem. Culture powers all three and we know that when the ecosystem is balanced, we all win! That's why the culture we cultivate is a culture of winning together.

To learn more about what it’s like to be a Brainlabber, check out our culture code.

What You Do

Compliance Administration (80%):

• Worker’s Compensation audit and reporting support
• Maintaining the Payroll Tax database
• Monthly benefit audits
• New employee Onboarding
• State specific labor and industry reporting requirements
• Managing & updating state specific unemployment tax rates and reconciling adjustments as needed
• 401K administration support
• Annual 401K testing, audit support and form 5500 filing
  
  
  

Ad-hoc Reporting (20%):

• Additional Audit support requirements as needed
• Ad-hoc reporting as requested
  
  
  

Who You Are

• Strong organizational skills
• High attention to detail
• Excel/Google Sheets skills with a willingness to learn new technology platforms
• General knowledge of payroll, payroll tax and 401K
• Recent college graduates are encouraged to apply with a preference given to the Bloomington, IN location and a willingness to go into the local office, if needed.
• Self-starter motivated to meet reporting deadlines
• Enthusiastic, positive attitude
• Willingness to be work across multiple departments, as needed
  
  
  

How You Succeed

Your primary metric to success is the ability to support the Sr. Payroll Administrator and ensure Federal & State compliance in all areas. This includes payroll, federal, state & local taxes, state reporting requirements and various 401K audit and reporting requirements.

What Happens Next

We know searching for a job is tough and that you want to find the best career and employer for you. We also want to ensure that this position is the best fit for both you and us. Therefore, you will participate in a comprehensive interview process that includes skills interviews with our team. The goal of this process is to allow you to get to know us as we learn more about you.

Brainlabs actively seeks and encourages applications from candidates with diverse backgrounds and identities.

Thank you for your interest in Brainlabs! We look forward to getting to know you!

Current position range

$40,000—$50,000 USD

Brainlabs is proud to be an equal opportunity workplace: we are committed to equal opportunity for all applicants and employees regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion, or belief, and marriage and civil partnerships. If you have a disability or special need that requires accommodation during the application process, please let us know!

Please note that we will never ask you to transfer cash or make any other payment to us in order to apply for a role or to work for Brainlabs. Any such asks are fraudulent and should be reported to the appropriate authorities in your area.