Surveillance & Reporting / ICC

Job Description

Under the supervision of the HIV/STD Program Manager and direction from the Surveillance Front Line Team Lead, the position performs moderately complex public health surveillance and reporting duties. Manages electronic disease queues and enters data into the data management system. Conducts extensive phone consultation with healthcare providers, laboratories, local health departments, and DSHS HIV/STD Unit staff for the purpose of gathering clinical information. Reviews and analyses data for reports and to support program activities. Provides administrative and other support functions to the program. Works under limited supervision and must exercise initiative, discipline, independent judgment, and effective use of analytical skills. Compliance with DSHS Immunization Policy required: serologic evidence of immunity to, or documented evidence of vaccination against, measles, mumps, rubella, varicella (chickenpox), Tdap, annual vaccination against influenza, and hepatitis B.

Essential Job Functions

40% Manage Disease Reports: Manages queues in the data management system to support surveillance and public health follow up. Reviews records for completeness, requests missing information, and processes electronic records following DSHS HIV/STD standards. Reviews medical records and/or contacts healthcare providers to verify disease diagnosis, verify treatment, and/or collect other missing information from electronic laboratory reports. Accurately enters incoming disease and treatment reports received by fax, mail, or electronic file sharing into the data management system within the required timeframes. Maintains high standards of confidentiality of all records whether electronic or hard copy.

25% Technical Assistance and Education: Provides extensive technical assistance to local health departments, physicians, and infection control practitioners regarding HIV/STI and AIDS reporting laws, definitions, form completion and reporting procedures. Conducts and/or coordinates healthcare provider visits and training. Supports surveillance activities through regular contact with reporting sources.

20% Surveillance and Data Management: Conducts moderately complex data analysis to support public health follow up activities. Routinely reviews data and prepares reports regarding investigation activities, case volume, trends, and other program metrics. Performs quality assurance reviews of STI data in the data management system ensuring completeness and assessing accuracy and compliance with reporting regulations. Compiles HIV/STI data for special projects by gathering and analyzing data via review of medical charts and submitted reports. Use data to recommend improvements to reporting, data management, and/or surveillance actions. Share data, records, or reports with the DSHS HIV/STD Unit through electronic file sharing systems.

10% Program support: Provides field support for the program such as logistical planning and support of community events, management of records in the field, providing information on reporting, and/or data entry of records collected in the field. Provides administrative assistance for the program as requested including but not limited to ordering program supplies, tracking expenditures, managing inventory of supplies, assisting with travel, note taking, and data entry. Participates in various program and regional training events, work groups, etc.

5% Other duties as assigned: Perform other duties as assigned including but are not limited to actively participating &/or serving in supporting role to meet agency's obligations for disaster response &/or recovery or Continuity of Operations (COOP) activation. Such participation may require alternate shift pattern assignment &/or location.

Knowledge Skills Abilities

Knowledge of basic medical terminology.

Knowledge of HIV/STIs, modes of transmission, prevention and disease intervention principles.

Knowledge of agency rules, regulations, policies and procedures and the ability to interpret.

Skills in effective oral and written communications.

Skills in organization and prioritization.

Skills in critical and analytical thinking using available resources.

Skills in the use of electronic software, word processing and internet.

Skills with data collection and retrieval methods, data base management.

Skills in dealing with healthcare providers and individuals and communicating effectively, both verbally and in writing.

Skills in working effectively within a fast paced, team environment.

Ability to deal tactfully with professional personnel, as well as the public.

Ability to work under stringent timelines for work completion.

Ability to learn data management systems and work proficiently within the program to conduct routine maintenance, imports, exports, report management, and analyze data.

Ability to assist creatively in developing policies, procedures, and educational materials.

Ability to work under limited supervision, exercise initiative, discipline and independent judgment. Ability to work with confidential records and information.

Ability to develop, implement and evaluate systems and procedures for efficacy and efficiency.

Ability to travel away from assigned headquarters and function effectively from other locations as necessary.

Registration Or Licensure Requirements

Must possess a valid Class C Texas driver’s license, or equivalent license from another state.

Initial Selection Criteria

• Graduation from an accredited four-year college or university. Experience in public health or with STDs may be considered in lieu of education.
• Experience using or accessing databases, spreadsheets, electronic medical records, and/or electronic surveillance systems such as NEDSS, THISIS, etc.
• Experience in public health, STD prevention, and/or with communicating with health care providers preferred.
  
  

Additional Information

Required training: Completion of DSHS HIV/STD core training modules is required within the first 6 months. This requirement may be deferred upon confirmation of prior completion of these training modules/course.

Work Hours Note: Applicants must have the ability and willingness to work core business hours, Monday through Friday from 8:00 AM – 5:00 PM. Flexibility in work hours may be required for this position. The position may occasionally be required to work overtime and/or extended hours.

Application/Resume Notes: Resumes will not be accepted in lieu of an application but may be provided as supplemental materials. All fields on the application must be filled-in completely. Applicants must provide information relevant to the required experience for this position in the job history sections of the application.

Compliance with DSHS Immunization Policy required: serologic evidence of immunity to, or documented evidence of vaccination against, measles, mumps, rubella, varicella (chickenpox), Tdap, and annual vaccination against influenza. DSHS is a tobacco-free workplace.

MOS Code

NAP11, 43HX, 68S, 60C, HM, 230X, HS, 870, 4E0X1, 61G, SEI12

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

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