Administrative Specialist III - Road & Bridge

Job Summary

Reporting directly to Senior Office Administrator, responsible for performing clerical duties related to supporting various divisions for the Williamson County Department of Infrastructure.

EXAMPLES OF WORK PERFORMED

• Provides customer service to customers and staff via telephone, email, or in person
• Reviews and processes all utility and septic applications for commercial, residential, and subdivisions
• Performs daily financial transactions such as collecting payments, balancing cash draws, and prepares financial reports for internal and external entities
• Analyzes and reviews subdivision plats and distributes them to the appropriate engineering staff
• Aids with account reconciliation and performs quality control of various permitting processes
• Distributes and processes Floodplain and Certificate of Compliance to engineering staff
• Maintains department records and contracts and oversees retention and storage of department files
• Creates and reports various data to state and local agency monthly
• Schedules and coordinates septic inspections and collaborates with department leadership on availability and timelines
• Serves as department liaison for installers, contractors, department staff and public regarding permit status, payments, and roadway construction and maintenance contracts concerns
• Assists with compiling reports to assist with the daily operations of the department
• Reviews and coordinates public information requests
• Attends all meetings and trainings, as required
• Performs special duties as assigned
  
  

ORGANIZATION RELATIONSHIPS

• Reports directly to - Senior Office Administrator
• Direct Reports - No
  
  

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
  
  

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• Regular travel between work sites as required
  
  

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
  
  

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• High school diploma and (3) years of general clerical experience including technical application processing
• Prior experience with permitting distribution, cash handling, and customer service
• Proficient in Microsoft Office Suite
  
  

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid Texas driver's license
  
  

Preferred Qualifications

• Bachelor's degree
• GIS (Geographic Information Systems) Certification
• Two (2) years of GIS experience including payment reconciliation experience
• Bilingual (English/Spanish)
  
  

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: No
• Psychological exam: No
• Additional: N/A
  
  

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website atwww.wilco.org/hr.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.