Executive Assistant to CEO
Fred Astaire Dance Studio
Date: 2 weeks ago
City: Scottsdale, AZ
Contract type: Full time
Are you a proactive, take-charge individual who thrives in a fast-paced and high-pressure environment? We are looking for an Executive Assistant to support our CEO. In this role, you'll leverage your ability to think ahead, solve problems proactively, and handle a variety of tasks with urgency and precision.
Our ideal candidate is intuitive, empathetic, and positive, easily building rapport and fostering trust and loyalty. You’ll enjoy working in a dynamic environment where every day is different, appreciating the need for both flexibility and attention to detail. You are energized by variety, excel under pressure, and possess a natural ability to inspire others.
If this sounds like you, please complete a brief survey and submit your application using the link below.
Apply today to be part of a forward-thinking organization where your future-focused mindset and proactive problem-solving skills will shine!
Responsibilities
Calendar and Schedule Management: Manage the CEO's calendar, including scheduling and coordinating appointments, meetings, and travel arrangements. Prioritize and optimize the CEO's time by handling conflicting demands and ensuring timely preparation for meetings.
Communication and Correspondence: Handle incoming and outgoing communications on behalf of the CEO. This includes managing emails, drafting, and reviewing correspondence, and preparing reports and presentations. Maintain confidentiality and exercise discretion while dealing with sensitive information.
Meeting Coordination and Support: Arrange and coordinate executive-level meetings, including preparing agendas, gathering, and distributing meeting materials, and recording minutes. Follow up on action items and ensure that deadlines are met.
Relationship Management: Build and maintain positive relationships with internal and external senior executives, clients, and partners. Act as a liaison between the CEO and various departments, providing necessary information and ensuring effective communication.
Travel and Event Planning: Arrange travel itineraries, accommodations, and logistics for the CEO and other executives as needed. Coordinate and organize company events, conferences, and other special occasions.
Research and Analysis: Conduct research and provide comprehensive reports or summaries on various topics, market trends, competitors, or other areas of interest. Assist in data analysis and preparation of presentations for strategic decision-making.
Project Management: Support the CEO in managing and executing strategic initiatives and projects. Monitor project timelines, milestones, and deliverables, and coordinate with relevant stakeholders to ensure successful project completion.
Administrative Support: Provide general administrative support to the CEO, such as managing expenses, preparing documents, organizing files, and handling other administrative tasks as required.
Information Management: Maintain and organize relevant databases, files, and records. Keep track of important documents, contracts, and legal requirements, ensuring their accessibility and accuracy.
Miscellaneous Duties: Handle ad hoc tasks and special assignments as delegated by the CEO. Adapt to changing priorities and take on additional responsibilities as necessary.
Requirements
Hybrid Position
100% alignment with company values: integrity, respect, excellence, growth, and community
Proven experience as an executive assistant or similar role, supporting business owners
Excellent organizational, time management, and multitasking abilities
Strong communication skills, both written and verbal, with the ability to interact professionally at all levels
Proficiency in office productivity software and tools (Microsoft Office, Asana, Dropbox)
Demonstrated problem-solving skills and ability to make sound decisions under pressure
High level of discretion, integrity, and respect for confidentiality
Detail-oriented mindset with a commitment to maintaining accuracy in all tasks
Ability to adapt quickly to changing priorities and work in a fast-paced environment
Professionalism, proactive attitude, and strong work ethic
Benefits
401(k)
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance
Life Insurance
Our ideal candidate is intuitive, empathetic, and positive, easily building rapport and fostering trust and loyalty. You’ll enjoy working in a dynamic environment where every day is different, appreciating the need for both flexibility and attention to detail. You are energized by variety, excel under pressure, and possess a natural ability to inspire others.
If this sounds like you, please complete a brief survey and submit your application using the link below.
Apply today to be part of a forward-thinking organization where your future-focused mindset and proactive problem-solving skills will shine!
Responsibilities
Calendar and Schedule Management: Manage the CEO's calendar, including scheduling and coordinating appointments, meetings, and travel arrangements. Prioritize and optimize the CEO's time by handling conflicting demands and ensuring timely preparation for meetings.
Communication and Correspondence: Handle incoming and outgoing communications on behalf of the CEO. This includes managing emails, drafting, and reviewing correspondence, and preparing reports and presentations. Maintain confidentiality and exercise discretion while dealing with sensitive information.
Meeting Coordination and Support: Arrange and coordinate executive-level meetings, including preparing agendas, gathering, and distributing meeting materials, and recording minutes. Follow up on action items and ensure that deadlines are met.
Relationship Management: Build and maintain positive relationships with internal and external senior executives, clients, and partners. Act as a liaison between the CEO and various departments, providing necessary information and ensuring effective communication.
Travel and Event Planning: Arrange travel itineraries, accommodations, and logistics for the CEO and other executives as needed. Coordinate and organize company events, conferences, and other special occasions.
Research and Analysis: Conduct research and provide comprehensive reports or summaries on various topics, market trends, competitors, or other areas of interest. Assist in data analysis and preparation of presentations for strategic decision-making.
Project Management: Support the CEO in managing and executing strategic initiatives and projects. Monitor project timelines, milestones, and deliverables, and coordinate with relevant stakeholders to ensure successful project completion.
Administrative Support: Provide general administrative support to the CEO, such as managing expenses, preparing documents, organizing files, and handling other administrative tasks as required.
Information Management: Maintain and organize relevant databases, files, and records. Keep track of important documents, contracts, and legal requirements, ensuring their accessibility and accuracy.
Miscellaneous Duties: Handle ad hoc tasks and special assignments as delegated by the CEO. Adapt to changing priorities and take on additional responsibilities as necessary.
Requirements
Hybrid Position
100% alignment with company values: integrity, respect, excellence, growth, and community
Proven experience as an executive assistant or similar role, supporting business owners
Excellent organizational, time management, and multitasking abilities
Strong communication skills, both written and verbal, with the ability to interact professionally at all levels
Proficiency in office productivity software and tools (Microsoft Office, Asana, Dropbox)
Demonstrated problem-solving skills and ability to make sound decisions under pressure
High level of discretion, integrity, and respect for confidentiality
Detail-oriented mindset with a commitment to maintaining accuracy in all tasks
Ability to adapt quickly to changing priorities and work in a fast-paced environment
Professionalism, proactive attitude, and strong work ethic
Benefits
401(k)
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance
Life Insurance
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