Administrative Assistant Senior to VP and Directors

Job Overview

The Association of South Bay Surgeons is seeking a Senior Administrative Assistant to join our dynamic team. This role provides a unique opportunity to collaborate with key business leaders, including a VP of Design, Rentals, and two Senior Directors of Experience Design. The ideal candidate will thrive in a fast-paced environment and possess exceptional organizational skills, enabling them to support multiple executives effectively.

Key Responsibilities

• Manage complex scheduling and calendars for executives across various time zones
• Prioritize numerous requests and incoming communications, ensuring the appropriate level of urgency is addressed
• Collaborate with senior leadership to align schedules with strategic priorities
• Coordinate travel arrangements and prepare expense reports
• Assist in the planning and preparation of meetings, including logistics and documentation
• Organize major departmental meetings and morale-boosting events
• Maintain effective communication and relationships across all departments
• Handle miscellaneous administrative tasks and support small to medium-sized projects as needed
  
  

Required Skills

• Minimum of 4 years of experience supporting multiple executives in a high-tech or start-up environment
• Strong ability to multitask and work independently while managing shifting deadlines
• Excellent verbal and written communication skills, with a keen attention to detail
• Proficient in Slack, Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), and G Suite (Sheets, Docs, Forms, Slides)
• Effective problem-solving skills and a proactive approach to managing challenges
• Ability to maintain confidentiality and exercise discretion
  
  

Qualifications

• Proven experience in a similar administrative role, supporting executives in a fast-paced setting
• High level of professionalism in interactions with senior professionals
• Comfort in navigating ambiguity and making sound judgments quickly
  
  

Career Growth Opportunities

This position offers significant potential for professional development through collaboration with senior leaders and the chance to contribute to impactful projects within the organization.

Company Culture And Values

At the Association of South Bay Surgeons, we are committed to providing compassionate and comprehensive surgical care. Our culture prioritizes high-quality patient-centered service, respect among colleagues, and a dedication to continuous improvement.

Compensation And Benefits

• The standard hourly pay range for this role in California, Colorado, Connecticut, Nevada, New York, and Washington is \(34.30 - \)54.70.
• This position is also eligible for equity awards based on individual performance, experience, and location.
• Additional benefits include health insurance, dental and vision coverage, paid time off, and parental leave.
  
  

Join us in a role that not only supports key executives but also contributes to the vital work we do in surgical care for our community.

Employment Type: Part-Time