Registrar - Charter (Apply directly with STEM Charter School - DO NOT apply with DCSD online)

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Job Posting Title:

Registrar - Charter (Apply directly with STEM Charter School - DO NOT apply with DCSD online)

Job Description:

About Stem School Highlands Ranch

At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K -12 free Charter School in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us on our goal to redefine limits and unleash potential.

Our Commitment To Diversity:

STEM School Highlands Ranch is dedicated to providing equal opportunities to all individuals, regardless of race, color, national origin, age, sex, genetic information, religion, pregnancy, disability, sexual orientation, veteran status, or any other protected status. We strive to maintain a work environment free from unlawful harassment and discrimination.

Our Core Beliefs:

• Create an environment of respect and success.
• Nurture unlimited human potential.
• Leverage the power of collaboration.
• Optimize resources.
• Impact the world ethically and positively.
• Reinvent and adapt.
  
  

What We Expect:

At STEM School Highlands Ranch, we expect our team members to be agile learners who design thoughtful and engaging initiatives that ensure maximum impact and engagement.

What You Can Expect:

You will join a community of committed professionals who engage in constant collaboration and innovation to nurture unlimited potential for both students and staff.

Position Specific Information (if Applicable):

We are seeking a dedicated and organized Registrar to join our dynamic team. The Registrar will be responsible for the student enrollment process and student records, providing exceptional service and maintaining accurate/complete student records.

Responsibilities:

 Report directly to the Director of Enrollment and Engagement to facilitate the enrollment process for new students and re-enrollment for current students.

 Coordinate student enrollment, student record data entry, registration, permanent files, and the information systems processes.

 Responsible for processing student enrollments/withdrawals in compliance with applicable state and federal laws and District policies and procedures.

 Generate, fulfill, and track records and transcript requests.

 Supervise the collection and reporting of all official academic and enrollment records.

 Provide exceptional customer service to prospective families by responding to all inquiries and communications, and scheduling school tours and introduction/marketing experiences.

 Support and attend recruitment events, open houses, on boarding, and other related school functions.

 Collaborate with and inform school departments of relevant student information including student services about incoming students (IEP, 504, ELD, & MTSS plans, counseling, accounting, etc.).

 Execute the Open Enrollment and Express -Check-In in processes.

 Prepare the necessary reports and information for the school, board, district and state reporting.

 Communicate clearly and enthusiastically to all staff and prospective students and their families.

 Be on-site for all contractual workdays unless otherwise specified.

 Other duties as assigned.

Qualifications:

 Bachelor’s degree or higher from an accredited institution, preferred.

 Experience with Learning Management Systems and spreadsheet software.

 Excel at organizational tasks that involve many people, variables and deadlines.

 Thrive in a diverse, intellectually challenging, fast paced, entrepreneurial environment.

 Responsiveness: Timely follow-up and follow-through with families, students and faculty members is essential.

 Knowledge and the ability to work with both Google Suite and Microsoft Office.

 Proven experience in data entry, school records, customer service, or a similar role, preferably in an educational setting including managing large amounts of data.

 Strong organizational skills and attention to detail.

 Excellent communication and interpersonal skills.

 Ability to work collaboratively with a team and independently when required.

Essential Physical Requirements:

 Occasional lifting, five (5) to fifty (50) pounds

 Ability to stand/walk for ninety (90) minutes

 Ability to run short distances

 Frequent bending, stooping, walking, standing, kneeling, crawling, squatting, reaching, and sitting

Schedule:

 Day shift

 Monday to Friday

 Nights/weekends on an as needed basis

 225 Work days per school year

Work Location: In person

Job Type: Full-time

This position will be open until filled, but will not be open past: November 30, 2024.

Salary: 20.86 - 33.38 USD per hour (main)

STEM School Highlands Ranch offers a comprehensive benefits package, including:

 Employer-paid health, dental, and vision insurance (available on the 1st of the following month).

 Short-term, long-term disability, life, and ADD insurance (available six months from hire date).

 Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado’s PERA program.

 Other benefits include FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of service

Responsibilities:

• Coordinate various requests for testing and IEP forms on students.
• Student Records System input of IEP documentation and statistical information, preparing reports as needed.
• May maintain account receivables and tuition and assist the coordinator of the regular education Preschool Department .
• May order office supplies, testing materials, etc..
• Perform other related duties as assigned or requested.
• Register and assign students into assigned site.
• Compile information for various reports at the District and the state levels.
• Maintain student records, including testing, immunization records, hearing and vision screening results, IEP information, family information, confidential records from other medical and/or educational institutions.
• Adjust and assist with student placement based on coordinators advice.
  
  

Certifications:

Education:

High School or Equivalent (Required)

Skills:

Position Type:

Charter School

Primary Location:

STEM Charter School

One Year Only (Yes Or No):

No

Scheduled Hours Per Week:

40

Fte:

1.00

Approx Scheduled Days Per Year:

185 Work Days

• (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)
  
  

Minimum Hire Rate:

$18.19 USD Hourly

Maximum Hire Rate:

$23.24 USD Hourly

Full Salary Range:

$18.19 USD - $28.29 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.
  
  

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:

This position will be open until filled, but will not be open past:

December 4, 2024