Executive Assistant

Position Type

Clerical/Executive Assistant

Date Posted

11/5/2024

Location:

Administration Office

Closing Date

11/12/2024

Executive Assistant to the Directors of Teaching, Learning and Equity

Administration Offices

40 hours/week | 52 weeks/year

Monday - Friday | 8:00 am - 4:30 pm

Starting Wage: $22.70/hr + Benefits

Join the Duluth Public Schools team, where we work to inspire every student to achieve their potential and prepare students to lead productive, fulfilling lives.

Summary

Duluth Public Schools is seeking an individual, under administrative direction, initiates and coordinates clerical and secretarial functions in the implementation of administrative policies and procedures. Work responsibilities extend to providing administrative assistance and management support requiring a high degree of awareness, tact, creativity and initiative in directing and/or completing projects and resolving complex work problems or processes. Work responsibilities may extend to providing work direction to other support staff. This job class is distinguished as the highest level in the Office Support Specialist series. At this level, employees are responsible for highly complex staff support duties, including managing highly sensitive confidential information. Work is accomplished by directing and/or requiring the assistance of other support staff. The scope and complexity of this level deals with diverse work activities that require an extensive knowledge and understanding of school district operations

Minimum Qualifications

• High School Graduation or equivalent
• Minimum of Associate's Degree in business or a related area or an equivalent combination of education, training and/or experience necessary to successfully perform the essential functions of the position
• Five years of experience in advanced staff support
• Previous experience as a lead worker
  
  

Knowledge Requirements:

• District policies, regulations, procedures and processes.
• Applicable state and federal rules, regulations, policies and procedures.
• Customer service principles and practices.
• District budgeting and payroll systems.
• Modern office methods, practices and procedures.
• Bookkeeping procedures and principles.
• Advanced to expert level personal computer operations and software applications.
  
  

Skill Requirements:

• Planning, organizing and setting work priorities and working independently without immediate supervision.
• Meeting predetermined deadlines and utilizing flexibility with work and priority shifts.
• Gaining cooperation and conformance without authority.
• Interpreting, explaining and applying written and oral instructions, procedures and regulations.
• Communication skills, both orally and in writing.
• Determining priorities in the handling of unique and/or complex problems.
• Promoting public relations and dealing tactfully and diplomatically with staff, students and the public.
• Maintaining confidentiality with highly sensitive information, issues and situations.
  
  

Desirable Qualifications:

• Perform difficult and complex computations accurately, identify and correct errors.
• Advanced knowledge in computerized accounting software.
  
  

Additional Information:

• Applicants should possess exceptional attention to details due to this position requiring extensive data entry.
  
  

In addition to rewarding career opportunities, Duluth Public Schools offers an excellent benefit package to employees who are hired into positions scheduled to work 24 hours/week or more. Benefits include, but are not limited to the following:

Medical/Prescription Drug Plan with Health Reimbursement Arrangement

• Single Coverage - District pays 100% of premium (FREE) + contributes $2,612.50 into HRA annually
• Family Coverage - District pays 75% of premium (25% employee contribution) + contributes $5, 250 into HRA annually
  
  

Dental Plan

• Single Coverage - District pays 100% of Basic premium (FREE)
• Family Coverage - District pays 25% of Premium
  
  

Life Insurance

• District provides minimum of $50,000 of life insurance at no cost, employee may purchase supplemental life insurance
  
  

Long Term Disability

• District-provided at no cost to employee
  
  

Flexible Spending Accounts

• Employees may elect to contribute on a pre-tax basis to Health Flexible Spending Accounts and Dependent Care Accounts
  
  

Retirement

• The District contributes 7.5% of your total salary in the Public Employees Retirement Association) pension plan.
• Employees may also elect to participate in Tax-Shelter Annuity options.
  
  

Time Off

• Each bargaining unit contract defines time off provisions such as holidays, sick/personal leave, vacation, etc.
  
  

Contact Information:

If you have any questions, please contact Human Resources at 218-336-8722 or email [email protected]

Attachment(s)

• Office Support Executive Assistant.pdf