Assistant Controller

Medical Associates is hiring an Assistant Controller to join our accounting team!

As an Assistant Controller, you will manage and coordinate processes for financial compliance and internal controls. Oversee and facilitate financial reporting. Provide technical guidance for annual audits, budgeting, non-patient care contracts, payroll, and provider compensation calculations. Ensure appropriate oversight of the finance department.

Major Duties and Responsibilities:

20% Provide technical direction and review of internal financial statement preparation for Medical Associates Clinic, P.C. and related subsidiaries. Ensure that the multiple POS software solutions used by Medical Associates integrate and balance into our financial software for financial reporting.

20% Coordinate annual budget process by facilitating departmental budget meetings as needed, coordinating budget schedule preparation and providing appropriate direction to finance staff. Technical review of each departmental budget and budget roll-up files.

10% Plan and coordinate the annual audit and annual report process including scheduling, staff direction, and technical review of work papers and schedules. Assist with preparing complex audit schedules, and technical review of audited financial report. Communicate with audit engagement team as needed.

10% Provide payroll processing direction and oversight. Responsible for ensuring compliance with all reporting laws. Ensure deadline is met for distribution of W-2s.

5% Provide technical direction and review of quarterly and annual contract compensation calculations for Employed Physicians and Shareholders. Responsible for blending compensation survey data annually to be used in compensation formulas/contracts.

5% Oversight and implementation of non-patient care pay contract billing. Ensure billing is timely and compliant with contract and appropriately passed through to performing provider.

10% Responsible for implementing procedures to monitor internal controls and financial systems and ensure compliance with all regulatory requirements including but not limited to federal and multi-state income tax, healthcare regulatory matters, payroll compliance, and generally accepted accounting principles.

10% Manage selection, training, development, performance evaluations, and performance issues of the Finance Department staff.

5% Provide technical coordination of various finance team initiatives, software implementation projects, cost analyses, departmental business reviews and financial modeling.

5% Complete all other duties as assigned.

Schedule: Mon-Fri 8:00-5:00. Exempt/salaried position with full benefits.

Benefits Package Includes:

• Single or Family Health Insurance with discounted premium rates for wellness program participation.
• 401k with immediate matching (50% on the dollar up to 7% of pay) + additional annual Profit Sharing
• Flexible Paid Time Off Program (24 days off/year)
• Medical and Dependent Care Flex Spending Accounts
• Life insurance, Long Term Disability Coverage, Short Term Disability Coverage, Dental Insurance, etc.
  
  

Expectations:

• Strategic Planning and Goal Setting: Proactively manage projects and long-term goals, establish timelines and action owners, ensure commitments are met.
• Decision Making and Resource Management: Gather information, evaluate impacts and risks, make timely decisions, manage resources responsibly.
• Leadership and Team Building: Set an example, model respectful and cooperative relationships, ensure team understanding and collaboration, motivate employees, address morale issues.
• Communication and Relationship Building: Communicate openly and effectively, build commitment and loyalty, manage difficult issues with empathy and clarity, promote a non-threatening environment for expressing opinions. Interact professionally, build rapport, treat everyone with respect.
• Innovation and Change Management: Implement new ideas and technologies, support change, remove obstacles, ensure resources are available.
• Performance Management and Development: Set performance and behavioral standards, promote personal accountability, encourage skill development and goal attainment, provide feedback and evaluations, support employee development and succession planning. Remain current with skills and industry knowledge and seek feedback for continual personal development.
• Customer Focus and Commitment to Excellence: Anticipate internal and external customer needs, respond proactively and ensure satisfaction. Demonstrate commitment to excellence, deliver quality work.
• Policy Compliance and Ethical Behavior: Comply with Medical Associates policies and behave in an ethical manner at all times.
  
  

Knowledge and Skills:

Experience Three year to five years of similar or related experience. Previous financial management experience in a healthcare organization is preferred.

Education Equivalent to a college degree and a professional certificate (i.e. CPA) or a graduate degree.

Interpersonal Skills The ability to motivate or influence others is a material part of the job, requiring a significant level of diplomacy and trust. Obtaining cooperation (internally and/or externally) is an important part of the job.