CLERICAL ASSISTANT

Union NON-UNION Full-Time/Part-Time Part-Time Open Date 7/25/2024 Closed Date CONTINUOUS UNTIL FILLED Location Genesee County Community Action Resource Department (GCCARD) Description

Starting Pay: $18.2156 Hourly ($37,888)

Minimum Qualifications

One (1) year of experience in a position requiring bookkeeping or program monitoring skills;

• OR-
  
  

Three (3) years' experience in a position requiring progressively responsible clerical duties and customer service.

GENERAL STATEMENT OF DUTIES: Performs responsible clerical work involving financial accounts and records, client eligibility assessment, data entry and preparation of communications; work involves coordinating the flow of services to eligible clients, account keeping, auditing/ monitoring, cashiering and related bookkeeping tasks; assignments are varying in nature and employees are expected to exercise a certain degree of judgment; works under direct supervision; performs related duties as required.

STATEMENT OF TASKS

• Utilizes computer terminals and word processing equipment for data input, data retrieval and word processing;
• Contact/ interact with the public for eligibility assessment and delivery of department services;
• Utilizes established criteria to determine eligibility and verifies with appropriate documentation;
• Maintains program and client files;
• Maintains general and subsidiary records and ledgers according to program requirements;
• Posts entries from supporting records, makes adjusting entries, balances against other records and prepares reports from such records;
• Records/ posts daily cash receipts and activities and makes out all necessary reports;
• Answers the telephone and gives/ takes general information from the public on a variety of matters;
• Prepares and maintains files assuring accuracy and completeness;
• Assists in the preparation/ processing of the departmental payroll;
• Assists in preparation of the departmental budget or grants;
• Verifies and enters details of transactions as they occur or in chronological order in account and cash journals from such items as invoices, checks, reports, receipts and requisitions;
• Summarizes details on separate ledgers.
  
  

Essential Knowledge, Skills And Abilities

• Thorough knowledge of clerical methods used in keeping fiscal accounts and records;
• Thorough knowledge of office terminology and equipment;
• Thorough knowledge of business mathematics and English;
• Knowledge of the scope and purpose of the GCCARD program;
• Ability to perform rapid mathematical operations accurately;
• Ability to understand and carry out complex oral and written directions;
• Ability to maintain good interpersonal relationships;
• Ability to pay attention to detail;
• Ability to learn to operate computer terminals / software and word processing equipment;
• Ability to attend work regularly and work under stressful conditions;
• Ability to work independently, collaboratively and respectfully in a complex, multicultural work environment that values diversity, equity and inclusion.
  
  

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