Administrative Assistant

Job Type

Regular

Administrative Assistant

The Contracts and Grants Department at RAND is seeking a detail-oriented and proactive Administrative Assistant to support the department and its director. This role is pivotal in ensuring the efficient operation of our department, providing essential administrative support, and facilitating communication within and outside of the organization.

Responsibilities Include, But Are Not Limited To The Following

• Provide comprehensive administrative support to the Contracts and Grants Department and the director.
• Facilitate communication between the department and other organizational units, as well as with external partners.
• Manage calendars, schedule meetings, and coordinate travel arrangements for the director and department staff.
• Scheduling/planning meetings, conferences, and interview schedules.
• Assist in the preparation, formatting, and distribution of contracts, grants, and related documents.
• Maintain and update departmental databases, ensuring accuracy and confidentiality.
• Organize departmental meetings, workshops, and events, including logistics and materials preparation.
• Prepare regular reports as requested by the director, summarizing departmental activities and outcomes.
  
  

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Project), Adobe, and required. Proficiency in Vision preferred.
• Excellent written and verbal communication skills required.
• Strong organizational and multitasking abilities required.
• Attention to detail and problem-solving skills required.
• Ability to work independently and as part of a team required.
• High level of integrity and professionalism required.
• Adaptability and willingness to learn new processes required.
  
  

Experience

2 years minimum experience; 3 to 5 years preferred

Education Requirements

Minimum: High School; Preferred: BS/BA

Location:

Pittsburgh, PA Is The Primary Office To This Position.

Salary Range: $50,900 – $72,300

RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities; a candidate’s work experience, education/training, skills, expertise; and internal equity. This position is overtime eligible. Successful candidates will be offered employment in a specific title, as determined by the candidate's education and experience. In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more.

Equal Opportunity Employer: race/color/religion/sex/sexual orientation/gender identity/national origin/disability/vet