Cost Controls Administrator
On-Board Companies
Date: 1 week ago
City: Pasadena, TX
Salary:
$33.34
per hour
Contract type: Full time
On-Board Industrial Solutions is hiring a Cost Controls Administrator
For immediate consideration please send your resume to [email protected]
Subject Line: Position Title and State you are Located
About Us:
On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.
Position Details:
Position Type: Contract
Job Location: Pasadena, Tx
Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance , PTO and Paid Holidays
Compensation: $ 33.34/ hour
Job Description
We are seeking an experienced Turnaround TRACK Administrator within our Project Resource and Outage Support (PROS) Group supporting Turnaround execution for North America. The preferred candidate will be located onsite in Gonzalez, LA, Allentown, PA, Pasadena, TX, Long Beach, CA, or Edmonton, AB but flexibility for remote residence based/ other locations/regions exists as well. This position requires the ability to travel 25-40% to support on-site turnaround execution. This role takes direction from the TAR Track Lead and reports to the TAR Project Control Manager.
Roles and Responsibilities:
Key responsibilities in the areas of TRACK Administration, Site Badging & Headcount Accountability, Cost Reporting, Vendor follow-ups for expectations setting, invoicing issues & cost closure, SAP Services Requisitioner & Invoice approvals
Serve as single point of contact between procurement and TAR execution team to ensure all contracts are implemented per bid documents (Pay formula, agreements, skills, schedules, and rates, configure materials module, etc).
Develop badging and accountability strategy for each TAR in accordance with AP safety and security requirements. Work with outage team to ensure security (both guards and infrastructure/perimeter) is correctly implemented in support of the strategy. Monitor reporting to ensure fatigue and accountability guidelines are met and ensure plant mustering is fail safe and timely for emergencies.
Provide daily gate log & TRACK information to the outage team, including headcounts, manhours, burn rates, crew sizes, etc. for use in reporting and decision making.
Calculate net all contractor time daily and clear exceptions (missing in/out scans, schedules, moving scans, etc.). Review and approve contractor override hours; require approval documentation from vendor when needed.
Create and upload Track Imports for Cost Objects (workorders, purchase orders), rates, etc. Create and assign new vendor work schedules incorporating site rules.
Run daily non allocated, non accepted, rejected reports to ensure adherence to daily vendor timekeeper requirements. Audit Track data by running weekly cost reports to increase management visibility, enforce accountability, and assure work process adherence.
Mentoring/coaching/onboarding of vendor timekeepers, vendor reconcilers, and Outage Team Members as needed; Provide training, and review expectations and deadlines.
Support creating Service requisitioning, cost tracking & reporting, and proper invoicing/close out of all labor, material, and equipment purchased for North America turnarounds (U.S. and Canada) including interactions with vendors for resolving invoice issues as well as goods receiving in SAP.
Authorize cost in Track once verification requirements are met; Send Authorized timesheets to vendors for invoicing. Ensure all final costs are received and balanced with Track upon vendor completion of work.
Lead close out effort for assigned outages by monitoring vendor invoicing, communicating deadlines, collaborating with procurement and outage team, and decommiting/increasing purchase orders as directed. Ensure vendor invoicing is in balance with verified final costs.
Required Skills / Abilities:
Turnarounds TRACK And SAP Requisitioning Experience (Minimum 5 Years)
Turnarounds Cost Controls experience (Minimum 5 years)
Strong leadership, multi-tasking abilities
Strong communication, organizational, and planning skills
Self-motivated and willingness to learn and improve
High ethical standards
Willing to work a wide variety of scheduled days and hours
Works professionally and harmoniously with employees, peers, management, support personnel, program participants and business area persons
Utilizes positive and constructive attitude toward resolution of problems and conflicts
Accepts direction, constructive feedback, and supervision
Education and Licensing Requirements:
Minimum high school diploma
Proficient in the use of computers and business software, including Microsoft (Excel, Word, PowerPoint, Outlook), OneNote.
SAP experience with VIM is a must
TRACK software experience is a must
Work Hours Requirements:
Typical work week is 40 hours. Longer hours are required during Turnaround execution which may also require working weekends. Travel is required in U.S. and Canada, primarily California, U.S. Gulf Coast, Edmonton, Ontario, and U.S. Northeast. The work environment is diverse from an office/home setting to onsite at Air Products operating field facilities.
Start Date - End Date:
Dec 9, 2024 - Dec 31, 2026
Apply Today!
www.onboardusa.com
On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.
The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”
On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.
24-02852
INDOJ
For immediate consideration please send your resume to [email protected]
Subject Line: Position Title and State you are Located
About Us:
On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.
Position Details:
Position Type: Contract
Job Location: Pasadena, Tx
Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance , PTO and Paid Holidays
Compensation: $ 33.34/ hour
Job Description
We are seeking an experienced Turnaround TRACK Administrator within our Project Resource and Outage Support (PROS) Group supporting Turnaround execution for North America. The preferred candidate will be located onsite in Gonzalez, LA, Allentown, PA, Pasadena, TX, Long Beach, CA, or Edmonton, AB but flexibility for remote residence based/ other locations/regions exists as well. This position requires the ability to travel 25-40% to support on-site turnaround execution. This role takes direction from the TAR Track Lead and reports to the TAR Project Control Manager.
Roles and Responsibilities:
Key responsibilities in the areas of TRACK Administration, Site Badging & Headcount Accountability, Cost Reporting, Vendor follow-ups for expectations setting, invoicing issues & cost closure, SAP Services Requisitioner & Invoice approvals
Serve as single point of contact between procurement and TAR execution team to ensure all contracts are implemented per bid documents (Pay formula, agreements, skills, schedules, and rates, configure materials module, etc).
Develop badging and accountability strategy for each TAR in accordance with AP safety and security requirements. Work with outage team to ensure security (both guards and infrastructure/perimeter) is correctly implemented in support of the strategy. Monitor reporting to ensure fatigue and accountability guidelines are met and ensure plant mustering is fail safe and timely for emergencies.
Provide daily gate log & TRACK information to the outage team, including headcounts, manhours, burn rates, crew sizes, etc. for use in reporting and decision making.
Calculate net all contractor time daily and clear exceptions (missing in/out scans, schedules, moving scans, etc.). Review and approve contractor override hours; require approval documentation from vendor when needed.
Create and upload Track Imports for Cost Objects (workorders, purchase orders), rates, etc. Create and assign new vendor work schedules incorporating site rules.
Run daily non allocated, non accepted, rejected reports to ensure adherence to daily vendor timekeeper requirements. Audit Track data by running weekly cost reports to increase management visibility, enforce accountability, and assure work process adherence.
Mentoring/coaching/onboarding of vendor timekeepers, vendor reconcilers, and Outage Team Members as needed; Provide training, and review expectations and deadlines.
Support creating Service requisitioning, cost tracking & reporting, and proper invoicing/close out of all labor, material, and equipment purchased for North America turnarounds (U.S. and Canada) including interactions with vendors for resolving invoice issues as well as goods receiving in SAP.
Authorize cost in Track once verification requirements are met; Send Authorized timesheets to vendors for invoicing. Ensure all final costs are received and balanced with Track upon vendor completion of work.
Lead close out effort for assigned outages by monitoring vendor invoicing, communicating deadlines, collaborating with procurement and outage team, and decommiting/increasing purchase orders as directed. Ensure vendor invoicing is in balance with verified final costs.
Required Skills / Abilities:
Turnarounds TRACK And SAP Requisitioning Experience (Minimum 5 Years)
Turnarounds Cost Controls experience (Minimum 5 years)
Strong leadership, multi-tasking abilities
Strong communication, organizational, and planning skills
Self-motivated and willingness to learn and improve
High ethical standards
Willing to work a wide variety of scheduled days and hours
Works professionally and harmoniously with employees, peers, management, support personnel, program participants and business area persons
Utilizes positive and constructive attitude toward resolution of problems and conflicts
Accepts direction, constructive feedback, and supervision
Education and Licensing Requirements:
Minimum high school diploma
Proficient in the use of computers and business software, including Microsoft (Excel, Word, PowerPoint, Outlook), OneNote.
SAP experience with VIM is a must
TRACK software experience is a must
Work Hours Requirements:
Typical work week is 40 hours. Longer hours are required during Turnaround execution which may also require working weekends. Travel is required in U.S. and Canada, primarily California, U.S. Gulf Coast, Edmonton, Ontario, and U.S. Northeast. The work environment is diverse from an office/home setting to onsite at Air Products operating field facilities.
Start Date - End Date:
Dec 9, 2024 - Dec 31, 2026
Apply Today!
www.onboardusa.com
On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.
The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”
On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.
24-02852
INDOJ
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