Administrative Assistant

Administrative Assistant I

Salary

$37,729.00 Annually

Location 

League City, TX

Job Type

Full-Time

Job Number

00912

Department

Economic Development

Division

Economic Development

Opening Date

11/13/2024

Description

Under the direction of the Director of Economic Development, manages a wide variety of administrative functions, relieving the Director of Economic Development of administrative & managerial detail. Duties include managing/coordinating special projects or programs requiring the directors’ oversight.

Job Responsibilities

• Primarily serves in an administrative support capacity to the Director of Economic Development (Director).
• Types and composes letters, memorandums and emails in accordance with known procedures. 
• Handles incoming and prepares outgoing department correspondence.
• Answer department telephone.
• Schedules meetings.
• Assists Director with research and preparation of documents and materials for projects, meetings and events.
• Performs data entry and editing on economic development website.
• Performs computer filing, paper filing and database entry and coordination for database systems on all associated business matters.
• Reconciles monthly credit card statement and other statements for Director.
• Performs purchasing administration.

Minimum Qualifications

• High School diploma or GED
• Valid Texas Driver’s License
• Knowledge of administrative/managerial secretarial work and modern office procedures and practices, as indicated by a minimum of 2 years’ secretarial experience.
• Ability to communicate (read, write and speak) effectively and professionally.
• Ability to perform basic arithmetic including addition, subtraction, multiplication and division.
• Good knowledge of the operation of Microsoft Office, Excel, Word, Adobe, personal computers, and peripheral office equipment such as copiers, calculators, and other equipment.
• Ability to learn and utilize specialized software such as CRM, website editing, and property database software. 
• Ability to compose, type (65 WPM), prepare, sort, file and distribute memos, reports, correspondence, schedules, records, and forms.
• Ability to maintain filing system.
• Ability to communicate with the general public and other City employees in face-to-face situations and by telephone.
• Skill in establishing and maintaining interpersonal relationships with co-workers and visitors to the department; use tact and diplomacy with the public.
• Ability to maintain confidentiality.

Physical Requirements:

Ability to sit for extended periods of time. Ability to stand, bend, squat, kneel, push, pull, and stoop while opening file drawers to place or retrieve files from filing cabinets. Hearing and vision must be satisfactory to the degree that duties may be performed effectively and safely. Employee must be able to lift up to 15 pounds (i.e. computer paper, mail deliveries and supplies).

Work Environment:

Work performed indoors in a climate-controlled office, however, some exposure to outdoor weather conditions is involved while performing department errands. Work may be subject to time pressures, frequent changes to tasks, working closely with others as part of a team, working alone 50% or more of the time, and/or performing multiple tasks simultaneously. The majority of work is performed in an office setting and may be subject to risks typically found in an office environment.

Equal Opportunity Statement

The County of Galveston is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, age, disability, gender identity or expression, genetic information, veteran status or any other characteristic protected by law.

Agency

Galveston County

Department

Economic Development

Address

174 Calder Dr., Suite 300

League City, Texas, 77573

Website

https://developgalvestoncounty.com/