Curriculum & Scheduling Specialist

Position Type: Classified

Position Code: 3CIN31

FTE: 1.0

Pay Rate (or Annual Salary): $5,694.50/month

Job Location: Las Positas College, 3000 Campus Hill Dr., Livermore, CA 94551

Department: Academic Services

Job Summary

Las Positas College

Las Positas College provides an inclusive, learning-centered, equity-focused environment that offers educational opportunities and support for completion of students' transfer, degree, and career-technical goals while promoting lifelong learning. At Las Positas College we know that equity will be achieved by changing the impacts of structural racism, ableism, homophobia, and systematic poverty on student success and access to higher education, achieved through continuous evaluation and improvement of all services. We believe in a high-quality education focused on learning and an inclusive, culturally-relevant environment that meets the diverse needs of all our students and staff. ?

Equity is parity in student educational outcomes; it places belonging for students of color and disproportionately impacted students at center focus. Our prized and emerging equity efforts include Puente, Umoja, ConnectUp, Brother 2 Brother, Sister 2 Sister, Black Student Union, Presidential Task Force on Systemic and Institutionalized Racism, the Presidential Speaker Series, Black Education Association, UndocuAlly Taskforce, curriculum reviews and a linguistic justice curriculum.

Located in Livermore, Las Positas College is becoming an institution that reflects the diversity in California. We are a learning-centered institution focused on excellence and student success, and are fully committed to supporting all Tri-Valley residents in their quest for education and advancement.

Joining Our College Community

We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:Value and intentionally promote diversity and consciousness of differenceDemonstrate cultural humility and an ongoing desire to improve cultural competenceAre dedicated to addressing issues of social justiceAccept their shared role and responsibility in addressing opportunity and achievement gaps experienced by studentsHave experience and success in closing student equity gaps and engaging in equitable practices, or are knowledgeable and enthusiastic about implementing practices that achieve these goalsActively seek to identify, disrupt, and remove institutional and/or systemic barriers that adversely impact historically marginalized communitiesEmpower the underrepresented and underservedFoster students' potential to become global citizens and socially responsible leadersBelieve that all people have the right to an education and work environment free from fear, harassment, or discrimination.

The Chabot-Las Positas Community College District is seeking a Curriculum & Scheduling Specialist for Las Positas College in Livermore, California.

Under general supervision, perform a variety of highly specialized technical and clerical duties involved in the development of the College catalog and course schedule as well as faculty assignments; update and track curriculum changes within the Banner system and on the web; review, analyze, process, and correct course scheduling data and related materials submitted by the Deans; and input data into Banner system in order to produce the College class schedule, the College catalog, full-time faculty load sheets, and adjunct faculty assignments.

This is a grant/categorically funded position. Continuation of this position is contingent upon available funding on a year to year basis.

Representative Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Plan and coordinate the development of the schedule of classes: establish timelines and confer with College administrators to determine instructional requirements.
• Oversee and support database management, data entry, and room assignments.
• Identify, troubleshoot, and resolve problems and issues related to the development of the schedule of classes (fall, spring, summer, and/or intersessions) to ensure compliance with curriculum and District policies and procedures.
• Analyze and verify course information from division deans to set up courses as approved by the curriculum committee; work with deans to resolve discrepancies; input data into Banner to create the courses for the college catalog.
• Input the department subject rubric into the database; create override codes, in-progress codes, and combinations of probability statements to set up the prerequisite for the courses.
• Verify class information to add a class from the deans; access the instructional database and input data; assign date, days, time, hours, room, and instructor name for class.
• Create all campus Course Reference Numbers (CRN ) for regular schedule course and special circumstances, including independent study, credit by exam, student sections, and cross-enrollment for UC.
• Communicate with Student Services during each registration period regarding course changes, cancellations, and additions.
• Assign California Community College Taxonomy of Program codes, Student Accountability Model codes, and course classification codes.
• Produce all faculty teaching assignment contracts and resolve discrepancies in teaching assignments and loads; assist deans in the resolution of discrepancies in teaching assignment and load.
• Calculate instructor assignment workload value for all classes including cross-listed, cross-linked, and open-lab classes; generate instructor teaching assignment sheet for approval and distribution.
• Oversee the maintenance and updating of the Instructor Workload Assignment Sheets and contracts that carry the workload value of all classes and any exception to the normal workload pattern; monitor instructor workloads to assure contract compliance; serve as a resource to District's Chief Negotiator concerning instructor workload matters; serve as a resource to District Human Resources to verify and update faculty teaching records as they pertain to salary.
• Coordinate with College administrative services in the accurate and timely payment for faculty; verify and update teaching assignment records per semester to provide for accurate placement on salary schedule; work closely with District Human Resources/Payroll Services to identify and resolve errors in salary schedule report each pay period; verify accuracy and update salary schedule each pay period.
• Prepare and generate statistical records and reports regarding instructor workload.
• Answer questions from Division staff about faculty assignments, room assignments, and course questions.
• Provide technical expertise to the Curriculum Committee on Instruction regarding curriculum proposals and past practices; maintain College catalog file; maintain course outline files; assist in coordinating College catalog changes.
• Monitor curriculum development and assure accurate input of all new, revised and inactivated courses into instructional databases; assure the accuracy of curriculum and prerequisite codes, load factors, and conformance with District policies and state guidelines; maintain comprehensive curriculum master files and other related databases; assist faculty in the calculation of hours as noted in course unit values.
• Serve as a liaison between Information Services and the College on all technical databases that affect schedule preparation, MIS reporting, and curriculum; download, proofread, and edit printed and electronic class schedule for public distribution bi-annually.
• Analyze database and computer programming requirements of the scheduling and curriculum office functions and provide technical information to programmers regarding database needs; serve on computer software planning committees.
• Attend College Enrollment Management Committee meetings (CEMC ); assist with gathering information for CEMC .
• Provide work direction and information to student personnel as assigned; establish priorities, timelines, and procedures.
• Collect and input data for new rooms, room attributes, and resources into Banner and the scheduling program; assist deans and others with room searches and room scheduling.
• May coordinate college-wide room use and room scheduling; update and maintain scheduling system for rooms, course changes, and event changes; serve as system expert on campus.
• May maintain and update Academic Services website.
• Perform other administrative support duties including tracking and logging full-time and part-time faculty evaluations, compiling and distributing part-time faculty mailbox and permit list, and maintaining log of Personnel Action Forms for the purpose of Board approval.
• Utilize various computer applications and software packages; maintain and generate reports from a database or network system.
• Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine.
• Perform related duties as required.
  
  

Minimum Education And Experience

Any combination of the following would provide a typical way to obtain the required knowledge and abilities.

Education/Training

Equivalent to the completion of the twelfth grade supplemented by two years of college level course work in information systems, business administration, public administration, liberal studies, English, or a related field. A Bachelor's degree is desirable.

Experience

Two years of responsible technical, administrative, and/or secretarial experience including experience involving responsibilities related to the preparation of complex documents. Experience with instructional programs desirable.

Minimum Qualifications

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of

• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Principles of organization and timeline preparation.
• District organization, operations, policies, terminology, rules, programs, and objectives.
• Principles of business letter writing and basic report preparation.
• Principles and practices used to establish and maintain files and information retrieval systems.
• English usage, spelling, grammar, and punctuation.
• Principles and procedures of record keeping.
• Pertinent federal, state, and local laws, codes and regulations.
  
  

Ability to

• Perform a full range of complex technical duties; think analytically and exercise a high degree of independent judgment in applying highly complex laws, rules, and regulations.
• Organize and coordinate the preparation and production of major projects.
• Prepare and coordinate with Divisions/Departments the process of schedule building and catalog development.
• Understand and apply faculty contracts to faculty load and assignment sheets.
• Understand and use an MIS system as it pertains to the development of the schedule and curriculum.
• Understand course guidelines and the calculation of course hours as they relate to course units.
• Reason and define problems, collect data and draw valid conclusions.
• Analyze situations and make decisions in procedural matters.
• Gather and compile data in written, tabular, and graphic form.
• Critically review source data and detect and correct errors.
• Manipulate data, format reports, and publish final documents.
• Perform mathematical computations of moderate difficulty.
• Understand the organization, operation, and services of the District as necessary to assume assigned responsibilities.
• Interpret and apply administrative and departmental policies and procedures.
• Independently prepare correspondence and memoranda.
• Implement and maintain standard filing systems.
• Type or enter data at a speed necessary for successful job performance.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Adapt to changing technologies and learn functionality of new equipment and systems.
• Work independently in the absence of supervision.
• Plan and organize work to meet changing priorities and deadlines.
• Meet critical deadlines while working with frequent interruptions.
• Work cooperatively with other departments and divisions, District officials, and outside agencies.
• Respond tactfully, clearly, concisely, and appropriately to inquiries and requests for information.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.
  
  

Desirable Qualifications

• Banner experience
  
  

Job Work Schedule: 40 hours/week, Monday - Friday, 8:00 a.m. - 5:00 p.m., hours may vary depending on department needs, occasional evening and weekends required as needed, 12 months/year.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment

Work is performed primarily in a standard office setting.

Physical

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Posting Number: AS757P

Open Date: 11/08/2024

Close Date: 12/02/2024

Open Until Filled: No

Special Instructions to Applicants

Requirements

The Board of Trustees has updated Board Policy 7330 to incorporate information on COVID vaccination requirements, which are currently suspended. Accordingly, employee(s) must comply with the Board Policy found at:

http://districtazure.clpccd.org/policies/files/docs/BP7330.pdf.

Any subsequent updates can be found here: http://districtazure.clpccd.org/urgentalerts/index.php.

Notification to Applicants

The Chabot-Las Positas Community College District reserves the right to close or not fill any advertised position

Instructions For Personal Qualifications Statement

The purpose of the personal qualifications statement is for you to provide information on how your education and experience relate to the requirements and duties of the position. There is no form to complete. Applicants are requested to provide their personal qualifications statement by uploading a document, the same way as you do for your cover letter.

To apply, visit https://apptrkr.com/5790669

It is the policy of this District to provide equal opportunity in all areas of

employment practices and to assure that there shall be no discrimination against

any person on the basis of sex, ancestry, age, marital status, race, religious

creed, mental disability, medical condition (including HIV and AIDS ), color,

national origin, physical disability, family or sexual preference status and other

similar factors in compliance with Title IX, Sections 503 and 504 of the

Rehabilitation Act, other federal and state non-discrimination regulations, and its

own statements of philosophy of objectives. The District encourages the filing of

applications by both sexes, ethnic minorities, and the disabled.

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Requirements / Qualifications

Requirements / Qualifications