Executive Assistant

The Michaels Organization is a national leader in residential real estate offering full-service capabilities in development, property management, construction, and investment. At Michaels, our teammates strive to fulfill our promise of creating communities that lift lives – ones that jumpstart housing, education, civic engagement, and neighborhood prosperity. With this passion at the forefront of our business, Michaels teammates can be proud to be a part of the extraordinary, every day.

Performs executive level administrative support duties for senior leaders within MMA, as well as office management duties for the operations teams such as account management, copier and printer management, vendor management, proposal production management, overall office suite management, new employee liaison with TMO Human Resources, organizing and maintain files, and distribution of documents. May also assist in specific support tasks for MMA executive and operations teams, such as budgeting, expense tracking, or completing assigned special projects.

The Executive Assistant will report directly to a Vice President or above within MMA. Specific duties include

• Assist with communications from senior leaders on behalf of the company.
• Maintain appointment schedules, calendars, e-mail and arrange travel plans for assigned senior leaders.
• Human Resources Liaison serve as liaison on any time management issues, as well as “on-boarding” of new employees.
• Is UKG super-user. Monitors and audits bi-weekly payroll for completeness and accuracy.
• Assist with property-related litigation matters.
• Maintains conference call calendar for region.
• Maintains electronic project files.
• Maintains Partnership Agreements, any necessary updates.
• Provides backup administrative support to Regional Property Managers.
• Provides backup support to Office Manager and Reception.
• Coordination/organization of travel and transportation logistics for Annual District Meeting and division-specific training meetings and events throughout the year.
• Assist senior leaders and operations staff with other assigned support tasks.
• Assist with production of requests for proposals, particularly in relation to capital procurement, as well as to bind and assemble proposals when final documents are ready to print.
• Manage distribution of mail, prepare and send overnight packages and regular mail.
• Set up and manage paper and/or electronic filing systems; recording information, updating paperwork, maintaining documents and records.
• Review and prepare expense reports.
• Coordinate and organize office and outside events.
• Ensure protection and security of files and records.
• Assign and monitor clerical functions.
• Supervise and evaluate performance of direct reports.
• Collaborate with other teams in TMO and improve relationships.
• Manage Petty Cash
• Prepare invoices for reimbursement
• Perform other duties as required.
  
  
  

Required Experience

• Minimum 10 years administrative office experience preferred. Must be proficient in use of Microsoft Office, specifically Word, Excel and PowerPoint. As well as Google Suite programs including Gmail, Google Calendar and Google Drive
• Previous executive assistant experience preferred.
• Affordable Housing industry experience preferred.
  
  
  

Required Education/Training

• High School Diploma or equivalent.
• Business school or Associates Degree preferred.
  
  
  

Required Skills and Abilities

• Ability to Keep accurate records.
• Excellent verbal and written communication skills.
• Organizational skills and attention to detail is critically important.
• Must present a professional business appearance.
• Ability to meet deadlines.
• Ability to Maintain confidentiality of work items at all times.
• Able to adjust priorities on short notice, manage interruptions, and work well under pressure.
• Ability to thrive in a fast-paced and complex atmosphere.
  
  
  

Working Conditions

Primarily an office environment, however must have the ability to work extended hours including evenings and weekends if required.

Salary Range Information

The range displayed on each job posting reflects the targeted base salary for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Rewards & Benefits

We know Michaels’ promise of lifting lives starts with our teammates, so making sure every single teammate is happy, healthy, and set up for a successful future is important to us. As part of our team, you will enjoy a competitive wage, a comprehensive benefit package which includes Medical, Dental, Vision, prescription, etc., generous paid time off, a 401 (k) plan with a company match, and so much more. We believe in education – and in taking care of our own – so as an added incentive your children will be able to apply for the Michaels Employee Scholarship Program.

• Help make the world a better place in a team-oriented environment.
• Grow with our organization through various professional development opportunities.
• Collaborate and thrive in a company culture where all are welcome
  
  
  

Michaels teammates make a difference in the lives of residents, colleagues, and the communities where we live and work every day. To learn more about the total rewards we offer please visit our website.

Come join our team. You’re going to love it here!

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