Accounts Payable Administrator

AP Administrator

The AP Administrator will work closely with the accounting team to ensure accuracy and timeliness in the processing of invoices. This role will be responsible for managing the end-to-end accounts payable process and maintaining strong relationships with both internal and external stakeholders. This role is critical to maintaining the smooth financial operations of the company and includes processing a high volume of invoices using technology (this is not a repetitive data entry position), monitoring aged invoices, and performing other accounting and administrative tasks within the accounting department.

NOTE: This position is a temporary role. The position will likely last 12 weeks or longer and is available for immediate hire.

Essential Functions

• Review electronic accounts payable system daily to ensure invoices batch into accounting software.
• Review banks daily and post manual payments for wire, ACH and auto-debit payments.
• Process utility payments online monthly.
• Generate reports weekly to department managers with status of invoice approvals.
• Process check-runs bi-monthly and in-house emergency checks weekly.
• Maintain a 48-hour response time to inquiries from internal team members and external vendors.
• Review and adjust recurring invoice amounts monthly.
• Prepare bank reconciliations for properties monthly (by the 3 rd business day of the following month).
• Perform month end close.
• Communicate with vendors, accountants, and property managers to ensure that invoices are approved, processed and paid in a timely manner.
• Review vendors' monthly statements; check for accuracy; ensure all invoices/credits have been received.
• Review and maintain vendor information which includes adding new vendors into the system and ensuring all documents are received such as W-9 and insurance certificates.
• Prepare 1099 and 1096 annual reporting.
• Investigate and resolve problems associated with processing invoices, as needed.
  
  

Job Requirements/Qualifications

• A minimum of two years of previous accounts payable experience required. Associate’s degree in accounting or related field preferred.
• To perform the job successfully the candidate must demonstrate the following:
• Proficient in technology, including using banking websites, making online payments, accounts payable software. (MRI & Nexus Systems a plus).
• Excellent verbal and written communication skills.
• Strong attention to detail, time management, organization, and prioritization skills.
• Ability to manage multiple projects.
• Be deadline oriented.
• Excel in a fast-paced environm
  
  

Company Overview

Founded in 1979, American House Senior Living Communities’ vision is to provide high-quality housing for senior at a price affordable for retirees and their families. That vision of excellence has endured for nearly 40 years and expanded to serve residents at a number of senior housing communities. Our mission is to enrich the lives of those we serve, providing an environment that fosters meaningful relationships. Our vision is to be an innovative senior housing company that created sustainable excellence and stakeholder value, with an unparalleled commitment to passionate care provided by compassionate people.