CBI Budget Director.

Department Information

This position is open only to Colorado State classified employees.

This recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months .

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities

Our Vision - Creating safer and more resilient communities across Colorado

Our Core Values – Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace. CDPS is an equal opportunity employer. See our EEOD Utilization Report (2020) .

Why Do I Love My Job at CDPS

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Careers With a Purpose

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Unmatched Benefits

We highly value work life balance and offer excellent work-life programs, training, and professional development opportunities!

Did you know that only 15% of employers offer a defined contribution plan? CDPS offers unmatched retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus 401K and 457 plans.

The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

CDPS provides generous time off including 11 paid holidays per year plus vacation, sick leave, and wellness days.

Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

Additional benefits we offer include free ECO passes for qualifying State employees within the RTD service area, and reduced college tuition at CSU Global and DeVry University.

Description Of Job

About the Work Unit

The Executive Director's Office (EDO) Is The Backbone Of The Colorado Department Of Public Safety, Providing Effective Administrative And Management Services To The Department's Operating Divisions. The EDO Includes The Following

• The Executive Director and Deputy Executive Director – Oversees strategic direction and operations for the department
• Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, procurement, budget, and logistics services (fleet, facilities, warehousing, material management and fabrication) to support the operations and programs of CDPS divisions
• Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions
• Compliance and Professional Standards Office – Develops policies, assesses and manages risk, and ensures compliance with state and federal requirements and professional standards
• Colorado Integrated Criminal Justice Information Systems – develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney’s Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation
• Colorado School Safety Resource Center – assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado. The Administrative Services Office provides internal administrative support to the Divisions within CDPS
  
  

The Administrative Services Office provides internal administrative support to the Divisions within CDPS and includes the following sections:

Chief Administrative Officer’s office as

Accounting Services led by the Controller

Budget and Policy led by the Budget Director

Procurement and Commercial Cards led by the Purchasing Director

Logistics Services Section led by the Logistics Director

About The Job

This position will report to the Deputy Budget Director and is responsible for researching issues related to budget line items, communicating with and guiding program staff throughout the Department on correct processes, making written assumptions, calculating estimates and projections, narrating public policy impacts, and drafting budget documents as assigned. The position regularly analyzes trends and budget needs and establishes, measures, and maintains long-range budget plans to support the divisions within the Department of Public Safety. This includes forecasting needs, requesting additional funding, ongoing financial reporting and analysis, strategic planning, and additional duties as requested. The position acts as a liaison between the Budget Division and the Accounting Section to assist the assigned division’s budget and reporting. This includes verifying that expenditure requests are allocated to the correct line item, monitoring, analyzing, and reporting on expenditure levels, and monitoring expenses. This position is also responsible for other budget deliverables within the Department, such as writing change requests, fiscal note impact analysis, and completing schedules and narratives for the Department’s annual Budget Request. This position works with program staff to respond to OSPB/JBC questions on budget requests and to determine the fiscal impact of proposed legislation. This position assists program staff with the preparation of the fiscal analysis for proposed legislation. The position tracks Budget vs. Actual expenses and works with the division on discrepancies in the budget and changes to spending plans. Depending on the division assignment, this position will work with program staff, Deputy Budget Director and/or Budget Director to set adequate rates and/or fees for cash funded programs.

Key Responsibilities

Budgetary and Policy Analysis:

Position is responsible for developing budget change requests and fiscal impact analysis, including but not limited to decision items, supplemental requests, capital construction requests and budget amendments. Maintains comprehensive understanding of program financing, dynamics, and policies. Position is responsible for analyzing budget and policy trends and assessing and projecting budget needs for programs/line items assigned to the position. This requires ongoing budget and program expertise in all aspects of these programs. This position must analyze federal and state government legislation, regulation, and statutes in order to advise program managers to make budget recommendations.

This position must analyze the assigned division(s) and Department program goals and priorities, financial and staffing patterns, organizational structure and management practices in order to recommend budgetary, organizational and programmatic changes from a fiscal perspective that enhances the efficiency and effectiveness of the programs within CDPS. This position should evaluate the relevance and importance of public administration theories, concepts and principles. This position should use analytic techniques to identify policy and budget issues and recommend changes to resolve issues in conformance with the Department mission and objectives. Works closely with program staff and ensures that policy initiatives are always compatible with budget specifications and timelines. Develops an extensive and comprehensive narrative to support all information, assumptions, budget actions, and legislative actions. Provides timely communication to the department Budget Director, as well as department management and program staff regarding actions taken on budget items by department leadership, Executive Committees, Office of State Planning and Budgeting (OSPB), and/or the Joint Budget Committee (JBC).

Produce budget documents and schedules for the Department’s annual budget submission. This includes budget change requests, Schedules 3,4,5,6,9,13 and 14. Research and compile responses to proposed legislation and all budget requests based on OSPB instructions. Ensure that the division complies with footnotes and headnotes contained in the Long Bill. Coordinate legislative responses. With the division director, defends annual budget requests to the Chief Financial Officer, Executive Director and Deputy Director.

Budget and Appropriation/Line Item Oversight

Position is responsible for oversight of line item assignments, including monitoring, tracking, analyzing, and reporting. Position uses accounting and program data to develop suitable monitoring and tracking mechanisms for assigned line items. Works with the Accounting Unit staff to identify and reconcile CORE coding issues, create coding structure to organize expenditure data, and verify coding and statutory compliance of Department expenditures. Ensures that reports are accurate and complete by designated deadlines for the reporting period.

Position verifies data integrity, incorporates actual CORE information, and researches any anomalous patterns. Detects potential matters of concern and advises necessary parties to assure quick and effective resolution. Ensures that the applicable fields for each line item are updated, and that all numbers provided make basic sense in relation to the line item and overall appropriation. Performs variance analysis in order to properly ascertain the source of variations in expenditure, revenue, or other relevant factors. Uses frequent periodic reporting to track the status of all assigned lines and to alert supervisor and applicable program staff of potential problems. Works effectively with program staff in resolving expenditure variances, and keeps them informed of low or high expenditures. Regularly stays connected with program staff in order to stay up-to-date on major events in a given program.

Position is responsible for any budget analysis and approval Requests for Proposals (RFPs), contracts, and other budget impact requests related to assigned line item areas. Responds in a timely manner to requests for response from Budget Director on essential items related to assigned line items. Proactive in problem identification and resolution. Develops spending plans and provides reports for Department staff and managers. Prepares expenditure updates for OSPB, JBC, Legislative Council, Legislative Audit Committee and others as needed or requested. Interprets and complies with federal and state reporting requirements, including but not limited to, producing and developing ad-hoc financial reports needed by Department staff.

Other Duties

Completes ad hoc assignments as needed to address budget issues as they arise. This may include but not limited to assisting other budget analysts on specific projects, conducting research for OSPB, legislative and Joint Budget Committee questions, taking lead on a particular part of the budget, and writing or analyzing short-term assignments. Other duties also include researching and writing budget change requests outside of assigned areas of responsibility, contributing to strategic plan and budget narratives, and reporting on committees and hearings of the General Assembly.

WORK ENVIRONMENT

• Office work environment
• Mostly sedentary
• Office operates between 8:00 am and 5:00 pm, M-F
• Hybrid workplace meet in the office four days/week
  
  

Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)

Option 1 (Minimum Qualification)

• Eight (8) years full time experience in budget analysis, budget development and implementation, policy development and implementation, public or private sector management or administration (including budget formulation, execution and analysis).
• Please Note: This experience must be clearly documented on your application and the supplemental questions must be answered
  
  

Option 2 (Substitution)

• Bachelor's degree from an accredited college or university and four (4) years of full time experience in budget analysis, budget development and implementation, policy development and implementation, public or private sector management or administration.
• Please Note: A transcript listing your degree and conferral date must be submitted at the time of application to verify your education
  
  

Preferred Qualifications And/Or Special Qualifications

• Experience working with Joint Budget Committee / Office of State Planning & Budgeting
• Expert proficiency in Excel
• Experience acting in senior level finance or accounting position
• Excellent knowledge of general accounting principles, state statutes, state fiscal rules and state purchasing requirements
• Thorough knowledge of state budget processes
• Experience with existing state accounting system, namely the Colorado Operations Resource Engine (CORE) .
• Experience with strategic financial management and cost benefit analysis principles and practices
  
  

CONDITIONS OF EMPLOYMENT

• Requires successful completion of an extensive background investigation including reference checks, a polygraph examination, and fingerprint based criminal background check is required
• Must be Colorado resident at the time of application
• Position interacts with program staff and members of law enforcement who routinely carry firearms and may be exposed to law enforcement tools, including duty issued firearms during the course of day.
  
  

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

ARE YOU IN NEED OF AN ACCOMODATION?

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department [email protected] .

EQUITY, DIVERSITY AND INCLUSION STATEMENT

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources Department at cdps_hr @state.co.us .

NOTIFICATIONS

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " [email protected] " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION

• Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received
• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process