Hybrid Sr. Administrative Assistant | Remote WFH

Job Overview

Join a leading nonprofit organization dedicated to empowering small business owners from underserved communities as a Senior Program Administrator. This pivotal role is critical in enhancing operational efficiencies, ensuring financial integrity, and fostering participant engagement in initiatives that uplift entrepreneurs.

This position operates in a hybrid model, allowing you to work remotely two days a week while collaborating in the office three days a week.

Key Responsibilities

• Provide comprehensive support for governance and leadership by organizing scheduling, facilitating communication, and managing documentation for board meetings and executive sessions.
• Assist leadership with logistical arrangements during travel and staff transitions, ensuring all necessary follow-ups are executed efficiently.
• Maintain precise records and oversee adherence to legal and organizational policies.
• Process purchase orders and manage invoicing, billing, and collections related to program services.
• Monitor vendor payments, delivering accurate financial reporting of program-related expenses.
• Oversee grant awardees, ensuring compliance with funding requirements and facilitating timely fund distribution.
• Collaborate with the finance department to manage program budgets and payment schedules effectively.
• Develop procedures to enhance the efficiency of grant monitoring processes.
• Conduct outreach to potential funders while nurturing existing relationships to identify new grant opportunities.
• Communicate regularly with program participants, updating them on new resources and opportunities available to them.
• Collaborate with partners to maintain cohesive branding and alignment with the organization's mission.
  
  

Required Skills

• Outstanding organizational abilities with a keen attention to detail.
• Demonstrated experience in financial management, covering budgeting, invoicing, and expense tracking.
• Strong written and verbal communication capabilities, particularly in engaging a diverse range of stakeholders.
• Self-driven, with the ability to manage multiple projects in a fast-paced environment.
• Familiarity with CRM systems, project management tools, and Excel is advantageous.
  
  

Qualifications

• A Bachelor's degree in Business Administration, Finance, or a related discipline is preferred.
• A minimum of 3 years of experience in program administration or a comparable field, showcasing a proven track record in financial oversight and grant management.
  
  

Career Growth Opportunities

This position offers an exceptional opportunity for professional development as you work closely with various departments and engage with a diverse network of stakeholders, positioning yourself for future career advancements within a mission-driven organization.

Company Culture and Values

We pride ourselves on fostering a collaborative and purpose-driven work environment where every team member is encouraged to contribute meaningfully to the success of our entrepreneurial ecosystem.

Employment Type: Temporary