Administrative and Archive Assistant

Overview

Site Administrative Assistant and Archive Alternate

Responsibilities

Corporate Responsibilities

• Adherence to applicable laboratory health and safety procedures
• Adherence to Standard Operating Procedures (SOPs)
• Adherence to applicable company policies and guidelines
• Adherence to federal and/or local regulations as applicable
  
  

Essential Position Responsibilities:

• Manages archiving of paper records, specimens and samples in the facility for GLP and non-GLP study and facility records.
• Prepares records, specimens and samples for transfer and shipping to external archive locations; responsible to recall archive materials as needed.
• Participates in client and regulatory visits for archive responsibilities.
• Responsible for creation of employee training files and manages distribution of employee training records.
• Maintains Quality Binders. Updates binders on a monthly basis.
• Assist with coordination of client visits (may include Envoy invites, travel arrangements, scheduling of conference rooms, greeting visitors and arranging meals).
• Responsible for resolving scheduling and logistical issues as it pertains to client visits.
• Responsible for placing orders for general office and kitchen supplies. Coordinates with operational staff to assure placement of standing orders. Assists vendors within office environment.
• Serves as office receptionist.
• Responsible for ordering meals for internal conferences and meetings.
• Oversees appropriate use of company credit card. Maintains appropriate documentation of credit card purchases.
  
  

Additional Position Responsibilities:

• Assists with New Employee Orientation Training.
• May assist in processing and maintenance of regulatory records such as IACUC and Metrology.
• May assist site executives with coordination of meetings and other activities as needed.
• Recognizes problems and notifies management of resolution for issues within scope of responsibility and expertise.
• Write and review SOPs and policies/procedures for Archiving activities.
• Coordination and scheduling of departmental training sessions and preparation of training materials.
• Reviews and approves office supplies orders.
• Perform other duties as assigned.
  
  

Qualifications

• BS or BA in related field; High school diploma with 5 years related experience
• Knowledge of GLP regulations or toxicology/life sciences
• Ability to work in a laboratory environment with appropriate PPE
• Proficiency in MS Office Suite, e-mail applications, the use of databases and Internet searches
• Previous experience in archives, quality assurance and/or standard operating procedure maintenance is desired
• Exceptional organizational and recordkeeping skills
• Demonstrated communication skills
• Attention to detail
  
  

Additional Requirements:

• Ensures all procedure are completed and documented in accordance with established protocols, SOPs, GLPs, and other appropriate regulatory requirements.
• Ability to make decisions and complete assignments with minimal supervision.
• Ability to self direct work priorities.
• Demonstrates appropriate knowledge of company processes and systems.
• This position requires moderate physical activity within an interior office or laboratory environment. The job requires frequent walking within the building and between buildings, sitting and/or standing for extended periods of time, carrying packages, occasional heavy lifting (max. 50 lbs), reaching while standing, gripping and twisting hand movements, finger control and other general repetitive motions (for more than four [4] hours per day).
• Able to wear latex or nitrile gloves, dust mask or respirator, and safety glasses as required for working within laboratory areas.
• This position could be offered at different levels for candidates who qualify with a combination of advanced levels of education and/or years of experience. The salary range will adjust along with the level of the role to match the person’s relevant experience and/or education level.
  
  

Inotiv is a growing contemporary drug discovery and development company where we “Play to Win” in an industry rich with opportunity. Together, we face challenges and together we win in the delivery of world-class drug discovery and development solutions that impact the health and well-being of people all over the world. There’s an opportunity for everyone at all phases of a career, each individual’s unique skill set has an impact on the work we conduct. If you have the talent and desire to impact the quality of people’s lives, we have the career opportunities to make it happen. Join us in embracing research and science to impact the health and well-being of people all over the world.

Inotiv has been named a 2023 Top Workplace!

Salary will be commensurate with experience and responsibilities. Benefits include health and dental coverage, short- and long-term disability, paid time off, paid parental leave, 401K, and more!

Inotiv is an Equal Opportunity Employer. It is our policy to provide a fair and equal employment opportunity to all persons, regardless of age, race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, disability, national origin, veteran status, or any other basis prohibited by law. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination and access to benefits and training.