LABORATORY SECRETARY

PURPOSE OF POSITION

Under the supervision of the Pathology Lab Manager, performs administrative and secretarial duties for the Pathologists and Pathology lab areas. This individual will also assist with pre-analytical processing and handling of pathology specimens, billing troubleshooting, and other duties as assigned.

Responsibilities & Expectations

• Perform duties in an efficient, timely manner in accordance with established procedures.
• Exercise professional judgment to recognize, prioritize, and facilitate varying tasks and job duties.
• Coordinate meetings and other activities for Pathologists and Lab Leadership
• Answer phones and direct calls appropriately
• Use HRO Tools and Tones to communicate effectively
• File and dispose of slides and blocks
• Organize, scan, copy, and file paperwork
• Take meeting minutes during department and committee meetings
• Open, sort, and distribute mail
• Order and distribute office/break room supplies
• Enter helpdesk tickets upon request
• Type consult letters, prepare slides for consults, and file consult slides upon return.
• Complete clinical trials paperwork and requests
• Assist in the troubleshooting billing issues.
• Type memos, recommendations letters, and other material upon Pathologist request.
• Register and Accession all Pathology specimen types specimens
  
  

Job Requirements

• High School Graduate
• Must be able to multi-task and maintain focus on duties
• Must be knowledgeable of Microsoft Office
• Must be able to communicate effectively with peers, management, and other healthcare personnel
  
  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or veteran status.

Working Conditions

• Department Hours: Monday-Friday, dayshift varied, no weekends/no holidays
• Work hours are assigned by the Pathology Lab Manager
• Requires occasional paid overtime before or after normal working hours, if approved
• Works in a well-lighted and ventilated laboratory/office environment
  
  

Physical Requirements Addendum

PURPOSE: To identify specific functions job requirements and work environment factors that could affect job performance.

O = Occasionally = 0- 33% of the work shift or 0- 32 repetitions.

F = Frequently = 34-66% of the work shift or 32-200+ repetitions.

C = Constantly = 67-100% of the work shift or 200+ repetitions.

N = Not essential job requirement.

F Standing

F Walking

O Lifting (20-50 pounds)

O Carrying (20-50 pounds)

O Pushing (70 pounds)

N Climbing with (20-50 pounds)

O Stooping/Bending

O Twisting/Turning

O Kneeling/Squatting

N Crawling

O Reaching Up/Reaching Forward

Additional Information Concerning Physical Requirements For The Position

None