Document Control Specialist

What To Expect
Tesla is seeking a highly motivated individual to join the Business Operations team as a cross-functional Design Manager/Business Operations Specialist, supporting the Infrastructure Engineering group at Gigafactory Nevada. This role involves driving the design, planning, and execution of infrastructure projects by managing documentation and ensuring efficient processes from design through project closeout. The successful candidate will oversee document control systems across sites, establish standards, support reporting, and provide training to internal and external teams. With a strong background in engineering, construction, manufacturing, and project management, the ideal candidate will lead multidisciplinary projects, ensuring collaboration between Engineering, Construction, Manufacturing, and Production teams to align goals with company priorities. This position demands exceptional organization, attention to detail, and the ability to translate complex information into actionable plans while managing schedules, budgets, and resources in a fast-paced, dynamic environment.

What You'll Do

Act as the central contact for document control, ensuring sub-contractors and suppliers comply with Tesla’s document management system

Process and review documents such as submittals, drawings, calculations, and engineering data while maintaining a compliant and organized document register

Create, manage, and facilitate the approval of project documents, ensuring all project correspondence is properly maintained

Provide training to new team members during onboarding and support Contracts and Procurement teams in document management tasks

Maintain weekly reports and logs to track open workflows, mail items, submittals, and other key documents

Collaborate with sub-contractors and suppliers during contract closeout to ensure all required documents are received before retention payments are released

Oversee document control resources for engineering and construction projects while adapting to additional support requests based on project need

What You'll Bring

Associate's Degree in Engineering, Construction or relevant Industry experience

Aconex experience strongly preferred

Advanced MS Excel skills

Proficiency in Microsoft office suit

Detail-oriented with exceptional organizational skills

Demonstrated problem solving ability in cross-functional environment

Innovative, Open-minded, collaborative, and a team-oriented attitude

Benefits
Compensation and Benefits
Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:

• Aetna PPO and HSA plans > 2 medical plan options with $0 payroll deduction
• Family-building, fertility, adoption and surrogacy benefits
• Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
• Company Paid (Health Savings Account) HSA Contribution when enrolled in the High Deductible Aetna medical plan with HSA
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• LGBTQ+ care concierge services
• 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
• Company paid Basic Life, AD&D, short-term and long-term disability insurance
• Employee Assistance Program
• Sick and Vacation time (Flex time for salary positions), and Paid Holidays
• Back-up childcare and parenting support resources
• Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
• Weight Loss and Tobacco Cessation Programs
• Tesla Babies program
• Commuter benefits
• Employee discounts and perks program