Remote Executive Assistant - Administration

Job Overview

We are pleased to invite applications for the position of Executive Administrative Assistant, a unique opportunity to provide vital support to the Vice President of Sales at our Dallas, TX headquarters. This role is tailored for a dedicated professional who excels in a dynamic work environment and is enthusiastic about overseeing office operations while delivering exceptional administrative assistance.

Key Responsibilities

• Exhibit proficiency in the Microsoft Office Suite, encompassing Word, Excel, PowerPoint, Outlook, MS Teams, and Zoom.
• Provide expert executive support and manage office operations effectively.
• Generate sales reports and analytics to assist Sales Executives in evaluating and enhancing performance.
• Collaborate with design and marketing teams to develop presentations, reports, and various materials.
• Act as an administrative liaison with both internal and external stakeholders on diverse matters.
• Oversee the calendar of the Sales Executive, coordinating meetings, phone calls, and appointments to optimize productivity.
• Organize and schedule business meetings, events, and travel arrangements.
• Facilitate support for trade shows and major events, including travel logistics.
• Maintain a consistently professional demeanor in all interactions, demonstrating reliability and effective communication.
• Manage email correspondence promptly and professionally, ensuring timely responses.
• Handle phone calls with courtesy, fulfilling receptionist duties as required.
• Exhibit a proactive approach to tasks, showcasing confidence and initiative.
  
  

Required Skills

• Strong organizational and multitasking capabilities.
• Exceptional verbal and written communication skills.
• High level of discretion and confidentiality.
• Confidence and assertiveness in managing responsibilities.
• Proficiency in calendar management and scheduling.
• Experience in coordinating travel and overseeing business meetings.
  
  

Qualifications

• A minimum of 10 years of experience in a comparable administrative role.
• Manufacturing experience is preferred.
• A college degree is advantageous, although relevant experience will be highly regarded.
  
  

Career Growth Opportunities

This role offers a platform for enhancing your skills in executive support, office management, and sales operations, potentially leading to future advancement within our esteemed organization.

Company Culture And Values

We take pride in fostering a workplace culture that emphasizes professionalism, teamwork, and service excellence. We seek dynamic individuals who can thrive in a collaborative setting while adeptly managing multiple priorities.

Why Join Us

Becoming a part of our team means playing a crucial role in a vibrant environment where your contributions directly influence the success of our sales initiatives. This is a meaningful opportunity to collaborate closely with leadership, enhance your professional acumen, and significantly impact our organization.

Employment Type: Full-Time