Administrative Assistant

Spectrum Center Schools and Programs, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction!

If you thrive in a fast-paced, goal-oriented, outcome-driven environment, seek a career with genuine purpose, and possess a problem-solving mindset, a sense of humor, and a stellar work ethic - We Should Talk! ??

As an Administrative Assistant, you will assist with and participate in various administrative and/or office management duties as established and/or needed. This position is responsible for assisting the Office Manager and/or the Program Director with the overall administrative functions of the school.

• Responsibilities Include:
• Assisting with or performing receptionist/front office duties, including answering and screening all telephone calls, and arranging conference calls, greeting scheduled visitors and conducting them to appropriate area or person.
• Assisting with processing all incoming/outgoing mail for the agency; receiving courier packages, picks up and routes incoming mail to appropriate persons, and preparing outgoing mail and correspondence, including email and faxes.
• Assisting supervisor and/or other school staff in ordering and maintaining supplies and equipment.
• Making copies of correspondence and other printed materials.
• Assisting supervisor with organizing and maintaining all various school and office files.
• Assisting supervisor and/or other school staff with other project activities such as employee mailings, distributing fliers, other student materials, and information relevant to the school's employees, students, or parents.
• Assisting supervisor in performing necessary and specific functions as designated, ensuring all administrative duties and responsibilities of the school or office location are completed in a timely, efficient, and effective manner.
• Assisting supervisor as needed in preparing various reporting and record-keeping requirements including but not limited to accounting, personnel, student, and other performance/operations reporting and record keeping.
• Participating and/or assisting with other school functions, activities, or tasks as requested by supervisor.
• Participating, performing, or assisting with other duties or tasks as assigned.
• Qualifications Required:
• Associate's degree or higher in relevant field.
• Minimum one-year prior experience working in an administrative role, preferably in an education setting.
• Ability to effectively present information and respond to questions from groups of staff members, students, parents, customers, and the general public.
• Proficient in writing detailed reports, business correspondence, procedure manuals, research abstracts and articles.
• Highly skilled in the utilization of computers including Microsoft applications such as Word, Excel, Outlook, and PowerPoint.
  
  

Requirements / Qualifications

Requirements / Qualifications