Shop Clerk - Hampton

Job Title: Shop Clerk- Hampton

Department: Shops

Reports to: Shop Foreman

Overview of Roles & Responsibilities:

To assist the Shop Foreman in maintaining a safe, clean, organized, and efficient operation at the Shop. This includes providing assistance with the following duties that are described in more detail below: obtaining DOT Permits, registration renewals, overload permit renewals, IRP and IFTA renewals, inputting daily, weekly and monthly information into HCSS E360, exporting Weekly HCSS E360 Alert reports and provide assistance in generating material PO’s.

Description of Duties:

• Daily Responsibilities:
• Ensure a safe work environment in compliance with all safety policies and procedures using the appropriate tools and equipment for the task
• Check in with Shop Foreman daily to see what assistance is needed
• Aid with scheduling PM Services associated with all Over-The-Road vehicles
• Aid in generating Material Purchase Orders as needed based on the information provided by Shop Foreman and Parts Manager
• Assist in managing parts and inventory
• Help coordinate lowboy equipment moves for drivers being dispatched out of the Hampton Shop on a daily basis
• Shop Clerk is responsible for contacting the Branscome Rockville Shop Foreman daily to obtain list of scheduled moves and then distributing the moves to the lowboy drivers
• Setting up escorts as required for oversized loads being dispatched out of the Hampton Shop
• Shop Clerk to report back to the Rockville Shop Foreman daily as to which equipment moves were completed vs not completed.
• Monitor and keep Branscome’s EZ Pass accounts up to date. This includes ordering and canceling EZ passes, setting up new vehicles and removing vehicles from the accounts as needed
• Weekly Responsibilities:
• Download, export and email a copy of the HCSS E360 Alerts Report to both Shop Foreman, Shop Manager and Equipment Manager every Monday morning.
• Filter through the HCSS E360 Alerts report and complete all “Alerts” that fall under your responsibility.
• Contact both Shop Foreman every Monday morning at 9AM to verify all HCSS E360 Timecards have been entered, submitted and approved. Once all timecards have been approved, complete the “Export to Payroll” function for the prior week’s timecards and email both the text file and excel file to the Payroll Department.
• Complete manual input of meter readings and odometer reading in HCSS E360 for Dump Trucks and Ready-Mix Trucks and other misc equipment not tracked through HCSS HeavyJob
• Provide assistance in generating the Branscome Weekly Equipment Utilization Report
• Assist in ensuring DOT rules and guidelines are met for DOT trucks and highway equipment and notify the supervisor when these guidelines are not being adhered to.
• Aid in gathering fuel logs for the plants and pit and send them to the Manufacturing Controller on a weekly and monthly basis
• Monthly Responsibilities:
• Assist in managing the shop in the absence of the Shop Foreman
• Responsible for acquiring local haul permits and vehicle escorts as needed for lowboys that are being dispatched out of the Hampton Shop. Upload registration renewals in Teams, update renew dates in HCSS E360. Distribute hard copies of renewed registrations w/stickers to the appropriate drivers
• Acquire registration renewals for all Over-The-Road vehicles owned and operated by Branscome. Upload registration renewals in Teams, update renewal dates in HCSS E360. Distribute hard copies of renewed registrations w/stickers to the appropriate drivers
• Acquire overload permit renewals for Over-The-Road vehicles owned and operated by Branscome (this is limited to Dump Trucks, Ready-Mix Trucks, Lowboys). Upload Overload Permit renewals in Teams, update renewal dates in HCSS E360. Distribute hard copies of renewed Overload Permits w/stickers to the appropriate drivers / department managers
• Provide assistance to the Equipment Manager in acquiring IRP Card registration renewals for Over-The-Road vehicles owned and operated by Branscome. Upload IRP registration renewals in Teams, update renewal dates in HCSS E360. Distribute hard copies of renewed IRP registrations w/stickers to the appropriate drivers / department managers
• Provide assistance to the Equipment Manager in acquiring IFTA registration renewals for Over-The-Road vehicles owned and operated by Branscome. Upload IFTA registration renewals in Teams, update renewal dates in HCSS E360. Distribute hard copies of renewed IFTA registrations w/stickers to the appropriate drivers / department managers
• At the end of each month send Manufacturing Controller remaining fuel volumes for all diesel fuel tanks located at the plants, pits and Hampton Yard
  

Work Experience:

• Minimum 5 years’ experience in the construction / automotive industry
  
  

Skills Required

• Effective communication and organization skills.
• Microsoft Suite experience, Word, Excel, PowerPoint.
• Mechanical aptitude
• Valid Driver’s License in good standing
  
  

Equal Opportunity Employer

EOE/M/F/Disability/Vet

About Branscome:

Our Company

For more than 60 years in Virginia, our crews have been safely delivering the infrastructure that our communities are built on. We take immense pride in building the things that you can see, but also those you can’t. Camaraderie in the field, with our clients, and out in the community is the spirit that drives our dedication and commitment to excellence.

Branscome’s vertically integrated services provide a streamlined end-to-end scalable solution for our customers. It’s the satisfaction of a job well done recognition of team effort and the delight of our customers that keep us creating infrastructure and connecting people.

OUR TEAM

When you work for Branscome, you join our innovative team in completing the area’s most important large-scale, fast-track projects. You help us provide excavation, site work, underground utilities, asphalt paving, ready-mix concrete, and more to a slew of satisfied clients, including VDOT, Norfolk International Terminal, numerous local governments, private developers, and corporate entities. At Branscome, workers take pride in their work and inspire each other with their teamwork, innovation, and enthusiasm. This attitude of excellence generates the superior customer service that Branscome is known for.

Branscome benefits include health, dental, vision, life insurance, paid time off, retirement savings and professional development.

EQUAL EMPLOYMENT OPPORTUNITY

When you work for Branscome, you join our diverse, innovative team. Our differences breed the ideas which fuel our success. Every aspect of our relationship with current and potential employees is free from discrimination and harassment based on race, color, religion, sex, national origin, age, genetic information, disability, veteran status, sexual orientation, gender identity, or any other category protected by applicable law. This pertains not only to initial employment and working conditions but also to all actions affecting hiring, promotions and transfers, training (including apprenticeship and pre-apprenticeship when required), compensation, benefits, and termination of employment. Adherence to this policy and compliance with the law is expected of all employees.

If you need assistance completing the online application process, please contact the Human Resources department at (757) 229-2504.

Branscome EEO Statement

Branscome is an Equal Opportunity Employer. It is the policy of this Company to assure that

applicants are employed, and that employees are treated during employment, without regard

to their race, religion, sex, color, national origin, age, disability, genetic information, military or

veteran status, sexual orientation, gender identity, and any other characteristic protected by

law. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or

recruitment advertising; layoff or termination; rates of pay or other forms of compensation;

and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job

training.

Branscome is in compliance with local, state, and federal laws and regulations and ensure

equitable opportunities in all aspects of employment. Branscome will provide reasonable

accommodation to all applicants who require assistance completing the online application

process. If you are an individual with a disability and require a reasonable accommodation to

complete any part of the application process, or are limited in the ability or unable to access or

use this online application process and need an alternative method for applying, please email

[email protected] for assistance.

We are committed to finding reasonable accommodations for candidates with special needs or

disabilities during our recruiting process. Learn more: EEO is the Law and EEOC is the Law

Supplement.

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