Document Publisher/Coordinator

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Client Deliverables Solutions (CDS), we help our project teams tell the story of the work we do at Jacobs. Our professional editing and publishing services bring life to project communications and present technical information in an approachable, understandable way. From multivolume regulatory submittals to work-planning document and project reports, CDS partners with project teams to develop and deliver quality, consistent, and cost-effective publications that demonstrate how Jacobs is challenging today and reinventing tomorrow. Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.

We’re looking for a talented, highly motivated, and energetic Document Publisher/Coordinator to join our team of creatives in North America (currently in a hybrid capacity). You’ll be part of a thriving, collaborative, inclusive team, delivering professional documents to our internal and external clients. You’ll engage with publishing colleagues to create and refine project documentation into clean, clear, attractive publications, following standard processes and adhering to client requirements. A Document Publisher/Coordinator’s diverse range of skills includes expert-level experience in styles-based formatting in Microsoft Word; advanced PDF development to include OCR, optimization, and headers and footers; strong communication skills throughout the document development process, working collaboratively with a team to ensure workload is shared and deadlines are met; commitment to ensuring in-place processes are used and quality approaches are employed; dedication to every detail and getting the job done just right; and fulfilling the needs of the project, even in the most challenging of situations.

Our Document Publisher/Coordinators work on a document from conception to production and delivery and track and manage multiple concurring deliverables.

Bring your curiosity, talent for multitasking and collaboration, and extreme organizational skills and we’ll help you grow, pursue and fulfill what drives you – so we can make big impacts on the world, together.

This is a non-exempt, hourly paid position.

Here's what you'll need

• The ideal candidate must either possess or be capable of obtaining Federal Tier 1 Controlled Unclassified Information (CUI) clearance. This role involves handling sensitive information and requires strict adherence to federal security protocols.
• Must be a US Citizen
• Experience ushering a document through its development phases from startup to client submittal. You’ve worked directly with authors and project team leads and have engaged other editors, publishers, and designers as needed to support document development. You’ve helped coordinate and manage a lot of moving pieces to create a finished work that can be thousands of pages and hundreds of megabytes.
• Strong professional communication skills. You’re comfortable communicating verbally and in writing, you ask questions for clarity, and you’re not shy about hunting down answers. You’re adept at communicating with publishing colleagues, team leaders, contributing authors, and project managers alike.
• Expertise formatting in Microsoft Word (MS), Excel, and PowerPoint according to established company brand or project-specific styles and template requirements
• MS Word Expert knowledge creating and applying Word templates, manipulating styles, using mail merge, creating and using macros, section breaks, page layout, cross-references, tracked changes, and troubleshooting document formatting issues
• MS Excel Working knowledge of workbook formatting, formulas, and manipulating graphs and charts
• MS PowerPoint Basic knowledge of how to apply formatting to an established template
• Expertise in standard publishing programs
• Acrobat Expert knowledge of creating complex PDFs of reports that include multiple figures, tables, and appendixes for client review. Experience preparing large documents for publication by inserting blanks, rotating pages, etc
• InDesign, Illustrator, and Photoshop Basic knowledge is a plus but not required
• Experience with Bluebeam, PDF-Xchange Editor, or other PDF software
• Experience compiling large (5,000+ pages, 300+ MB files) multivolume PDFs using advanced techniques including OCR, optimization, headers/footers
• Understanding of a wide variety of shared workspace platforms (SharePoint, ProjectWise, etc.), document-related software techniques, visual mediums, and delivery options
• Experience working as part of a team and collaborating with editorial, graphic design, document publishing, production, and technical staff
• Demonstrated time management skills, to include completing work on time, communicating your current workload and upcoming availability, scheduling your participation on long-term projects, and efficiently offloading work to your colleagues if you’re overbooked
• A commitment to providing the best quality work you can in the time provided for the work, to include engaging in quality reviews both as a doer and as a reviewer and implementing feedback
• Flexibility to work occasional evenings or weekends when our success depends on you
  
  
  

Ideally, you’ll also have

• Bachelor's degree; relevant job experience may be accepted in lieu of degree
• Understanding of grammatical rules, punctuation, and references and citations
• Experience with best practices for document accessibility (Section 508, AODA, WCAG, PDF/UA)
• Experience in an engineering consulting environment
• Experience with environmental/CERCLA documentation
• Familiarity with FOIA Exemptions and Federal Administrative Record requirements.