TIMEKEEPING & ABSENCE CONTROL COORDINATOR

• HUMAN RIGHTS COMMISSION

Posted On: 11/30/2024

• Full-Time

Location MANHATTAN

• No Exam Required

Department Human Resources

Salary Range: $60,889.00 – $80,000.00

Job Description

THE AGENCY
The Commission on Human Rights (CCHR) is the agency charged with enforcing the New York City Human Rights Law (NYCHRL) – one of the most expansive civil rights laws in the nation. Through its Law Enforcement Bureau (LEB), the Commission accepts claims filed by the public, and has the power to initiate its own investigations to affirmatively root out discrimination, harassment, and retaliation and other violations of the NYCHRL.

The Commission’s Community Relations Bureau (CRB) is empowered to take action against prejudice, intolerance, bigotry, discrimination and bias-related violence or harassment through education, trainings, outreach efforts, and other mechanisms aimed at creating partnerships and relationships with stakeholders in the community.

THE DIVISION
The Human Resources (“HR”) department acts as a strategic partner and is responsible for promoting professional development and providing exceptional administrative customer service to CCHR employees. The unit handles various day to day human resources operations including payroll, timekeeping, benefits, recruiting and onboarding. Due to the size of the Commission, our team members get exposed to all aspects of the Human Resources function for a NYC agency.

THE ROLE:
The Human Resources Unit is seeking an experienced Timekeeping and Absence Control Coordinator. Under direction of the Executive Director of Human Resources, the selected candidate will serve as the primary Citytime Administrator responsible for CityTime processing, including enrollment of new employees and maintaining approval trees, Manual Leave Adjustment (MLA), separations, and advanced leave requests. The selected candidate will facilitate presentations to new hires, provide guidance to employees with regards to all matters related to time management.

Tasks include, but are not limited to:

Processing timesheets, exception events, time keeping transactions, other adjustments in CityTime; ensure that employees timesheets are submitted and approved in a timely manner, and failures are corrected to allow for proper payment.
Assist in the onboarding of new employees, create, and maintain schedules, and process and maintain approval tree in CityTime.
Performing CityTime entries including approver and schedule changes, OT approvals, and manual entries.
Researching, resolving, and responding to employee time and leave questions, and in understanding citywide and agency rules.
Processing and assist in implementing the agency Absence Control and Stepping process.
Ensuring time and leave transactions in Citytime cascaded properly into the payroll; confirming that all new employees interfaced into the Payroll Management System (PMS) properly to guarantee the accuracy of their first paycheck.
Assisting in the monitoring of the overtime cap for employees covered by the Citywide Agreement.
Reviewing and processing ingoing and outgoing DP2001’s for interagency transfers.
Processing documented sick leave, blood donations, jury duty actions, FMLA and Child Care Leave for employees.
Routing City Time issues to OPA via remedy tickets, and attending the CityTime Forum.
Assisting in training new employees and supervisors in CityTime applications.
Collaborating with the payroll coordinator in ensuring anticipatory week is process accurately.
Processing manual leave adjustments for separated employees and 0150s/0180s to ensure timely payment.
Performing other duties and projects as assigned.

NOTE:

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed to between the City and DC37
The hour and shift for this position are Monday through Friday 9:00A.M. to 5:00 P.M.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

Preference will be given to candidates with the following skills: - Demonstrated knowledge of Citywide Time and Leave policies and procedures - Minimum of three years of processing Time and leave, Leave of Absence processes, via citywide HR platforms (e.g., CityTime, CHRMS, PMS, Remedy, Pi, and Worker’s Compensation System. - Experience in CityTime, Timekeeping, City Human Resources Management System (CHRMS), Payroll Management System (PMS), and Payroll Information (Pi). - Strong attention to detail, ability to perform time-sensitive deadlines while maintaining the highest level of confidentiality - Professional demeanor and proficiency in customer service - Proficient computer and data entry skills. - Excellent written and oral communication skills in addition to strong organizational skills. - Fluency in a language other than English is a plus.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Job ID 690156 Title code 56058 Civil service title COMMUNITY COORDINATOR Title classification Non-Competitive-5 Business title TIMEKEEPING & ABSENCE CONTROL COORDINATOR

• Experience Level: Experienced (Non-Manager)

Job level 00 Number of positions 1 Work location 22 Reade St, Ny

• Category: Administration & Human Resources

TIMEKEEPING & ABSENCE CONTROL COORDINATOR