Administrative Manager

Job Summary

This is a Salem Housing Authority position, which is a separate employer from the City of Salem.

Make An Impact

Salem Housing Authority is seeking a proactive and versatile Administrative Manager to lead and support our administrative operations. The ideal candidate will be responsible for maintaining efficient workflows, driving process improvements, ensuring compliance, and supporting to various enterprise services. This position requires a strong leader with exceptional management skills, a fundamental understanding of compliance analysis and regulatory frameworks, and the ability to function as the IT backbone for the team.

Learn And Grow

The Housing Authority of the City of Salem values employees and their professional development and we pride ourselves on providing a great work-life balance. We are committed to growing the capabilities of our people, where you can work with diverse individuals, explore new ways of thinking, and expand your capabilities. We invite you to apply and join our team!

What You Will Do

The Administrative Manager will play a critical role in overseeing the housing waitlist process, front desk operations, and administrative collaboration with the finance team. You will be managing and tracking large-scale projects, implementing, and maintaining project management software, and ensuring workplace safety in alignment with OSHA standards. Additionally, this position will oversee website management, support long-term organizational planning, and lead research initiatives to drive continuous improvement.

This role demands a balance of technical proficiency, particularly with IT systems and enterprise services, and excellent interpersonal skills to manage teams and foster collaboration. The successful candidate for this position must be detail-oriented, skilled in processing and problem-solving, and adept at navigating compliance and safety protocols. With a focus on both short-term efficiency and long-term planning, the Administrative Manager will be instrumental in advancing the Housing Authority’s mission to serve the community effectively.

Additional Information On Job Responsibilities

• Supervise administrative staff and manage day-to-day office operations.
• Serve as the main point of contact for administrative and operational teams during system-related disruptions.
• Respond quickly and efficiently to system crashes, working with IT and other departments to resolve issues.
• Liaise with other departments, agencies, and external partners.
• Coordinate communication between departments during outages to ensure alignment and effective problem-solving.
• Maintain and update internal procedures related to business continuity and system recovery.
  
  

What can we offer you for all your hard work?

• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Position schedule is Monday-Friday between the hours of 7:30 a.m. to 4:30 p.m.
• The City of Salem offers a comprehensive and equitable base salary within the listed range based on your experience, skills, and education. We encourage you to clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Learn more about Equal Pay .
  
  

What are the minimum qualifications?

• Must pass the pre-employment background check.
• Must have an Oregon Driver license and have a driving record that meets the Salem Housing Authority's driving standards.
• Must obtain industry standard certifications within one year of hire when required depending on area of assignment.
• Bachelor's degree from an accredited college or university in public or business administration or related field, and five years of related experience including progressively responsible managerial experience, or any combination of education, experience, and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
• Depending on the area of assignment, certifications or licenses may be required or preferred (and maintained throughout employment).
• Hiring managers do not have access to view resumes as part of the application review process, please make sure to give detailed information in your application that includes your experience, knowledge, skills, and abilities as requested in the supplemental questions and job advertisement.
  
  

What You Will Bring Along

• Experience leading teams and overseeing operations;
• Experience with project management, including tracking and implementing complex initiatives;
• Experience with rules, regulations and policies best practices;
• Knowledge of applying strong organizational and time management abilities;
• Knowledge of IT systems, enterprise services, and regulatory compliance;
• Knowledge and familiarity with OSHA safety standards and building compliance requirements;
• Excellent interpersonal and communication skills, with experience in coordinating cross-departmental teams.
  
  

About Us

Salem Housing Authority’s mission is to assist low- and moderate-income families to achieve self-sufficiency through stable housing, economic opportunity, community investment, and coordination with social service providers. This is a great opportunity to help positively impact your community. Come work in a positive and supportive work environment that enforces a safe workplace, has a culture of teamwork and communication, promotes the organizational values of workplace diversity, equity, and inclusion (DEI), and actively promotes an environment respectful of living and working in multicultural society.

The City of Salem is the second largest City in the State of Oregon. Located in the lush Willamette Valley, Salem is the capital city of Oregon with a population over 170,000. Centrally located, Salem is 47 miles south of Portland and an hour from the Cascade Mountains to the east and an hour from the ocean beaches to the west. Salem is an exceptional community for living and working with exciting new and comfortable well-established neighborhoods and carefully preserved historic buildings.

A Full-service City, Salem Has Eight Primary Departments

Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community Planning and Development Department . Several departments also have functional divisions within their department. The city has five labor unions and employs roughly 1,350 talented and dedicated staff members. The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Urban Development department.

Where can I find out more about the position?

Go to the menu option for Class Specifications and search for Manager HA, I or view by clicking here .

If you would like to learn more about the Salem Housing Authority, please visit our website at www.salemhousingOR.com .

How can I apply?

The City of Salem and Salem Housing Authority invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.

To apply, click on the green "Apply" button to complete your application. Hiring managers do not have access to view resumes as part of the application review process. Please ensure that the details of your application, including work history, demonstrate how you meet the qualifications for the position.

Click here to fill out the Section 3 Employment Preference Form and submit with your employment application.

Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.

You may subscribe for automatic notification of job openings at the City through the Job Interest Cards – sign up today!

For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs .

HOUSING AUTHORITY OF THE CITY OF SALEM STATEMENT OF NONDISCRIMINATION

The Housing Authority of Salem does not discriminate against any person due to disability, race, color, religion, sex, source of income , familial status, national origin, actual or perceived sexual orientation, gender identity, marital status and/or domestic partnership in accessing, applying for, or receiving assistance, or in treatment or employment in any of its programs and activities.

Requirements

The person named below has been designated to coordinate compliance with the non-discrimination requirements contained in the Department of Housing and Urban Development’s regulations implementing Section 504 (24 CFR, part 8, dated June 2, 1988):

Jessica Blakely, Assistant Housing Administrator of Strategy, Salem Housing Authority, 360 Church Street SE, Salem OR 97301

(503) 373-3807 | [email protected] | TDD users: Dial 711