Accounting Clerk

Description

Performs all accounting support functions as they relate to the maintenance of Accounts Payable, Accounts Receivable, general accounting support, and related data entry.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.

AP: Assist with processing invoices and other expenses

• Receives and reviews invoices and expense reports for accuracy.
• Prepares payment request form with appropriate information.
• Enters data into the accounting system for processing.
• Assists with routing of invoices for department and owner approvals.
• Assists with printing checks, organizing the signing of checks, and preparation of check positive pay files.
• Processes checks for mailing.
• Scans documents for filing, and maintains files of paid invoices and approvals.
• Processes tax checks and applicable forms/letters.
• Assists with generation and maintenance of blanket purchase order forms, approvals, and spreadsheets along with the regular review of forms.
• Cross-trains on Payables Coordinator duties sufficient to provide temporary support for absences.
  
  

AR: Assist with processing of payments and other revenues

• Daily processing of check remote deposit.
• Assist with gathering and submitting information for monthly collections submissions and reconciliation.
• Miscellaneous tasks, such as providing W-9’s for customers, researching historical AR items, etc.
• Cross-trains on Receivables Coordinator duties sufficient to provide temporary support for absences.
  
  

General Accounting

• Daily mail pickup, sort and distribute
• Assists with maintaining documentation of applicable policies and procedures.
• Assist with simple bank reconciliations and accounting entries.
• Assist with regular inventory counts.
• Annual coordination and cycling of Accounting records.
  
  

EDUCATION And/or EXPERIENCE

One to three years’ experience in an accounting role, or three to five years’ experience in an administrative or similar role. Education may substitute for experience. QuickBooks experience required.