Contracts Specialist

This opportunity is primarily “work from home,” but should be based within driving distance of one of these HMA offices (Chicago, IL; Okemos, MI; Washington, DC; and Atlanta, GA) for in office attendance when needed.

Under limited oversight, this position focuses on the contracting lifecycle process for all HMA clients across the enterprise. Primary responsibilities include drafting and negotiating agreements and amendments using HMA’s approved templates, and reviewing, redlining, and negotiating changes in accordance with company policies and acceptable levels of risk. Additional responsibilities may include participating in contracting lifecycle processes; researching statutory and regulatory clauses; working with other team members to ensure smooth transitions through lifecycles as well as compliance with contractual requirements; maintaining contract information in HMA information systems; and assisting with template and process revisions as required.

Responsibilities

Work Performed

• Assists throughout the contracting lifecycle process for all HMA projects/clients. This includes, but is not limited to, activities associated with pre-contract (proposal, negotiation, contract formation and final approval/signatures); contract steady state (amendments, change orders, correspondence, contract repository, contract issues); and post-contract (renewal, extension and closeout).
• Enters and maintains contract and project information in HMA’s information management system database (Deltek Vantagepoint) for each new project.
• Maintains detailed and organized contracts files.
• Maintains and utilizes contracts ticketing system for contract related requests.
• Processes documents through DocuSign for electronic signatures.
• Identifies, records, and manages contract provisions on individual projects for ongoing compliance and tracking (e.g., data retention requirements, conflicts of interest, contract renewals and extensions, budgets).
• Identifies significant/unique contract requirements and special provisions.
• Tracks authorizations, correspondences, revisions, and contractual deadlines.
• Works with routine contract clauses and contractual requirements.
• Works with the Proposals Team, and individual Project Managers as appropriate, to ensure a smooth transition from proposal submission to contract execution.
• Works with HMA Project Managers to ensure contract compliance and to proactively identify the need for amendments and modifications to ongoing contracts.
• Drafts amendments, reviews with project managers, facilitates signatures and processes when fully executed.
• Drafts, negotiates and maintains Independent Contractor Agreements
• Assists with maintenance of HMA contract/business arrangement templates (e.g., nondisclosure agreements, teaming agreements, business associate agreements, letters of commitment, subcontract agreements).
• Catalogs and maintains boilerplate language and materials for proposals and contracts (e.g., insurance coverage, financial statements, operating guidelines).
• Assist in the identification, development, and implementation of new contract policies and processes.
• Maintains current knowledge of relevant contractual procedures and practices.
• All other duties as assigned.
  
  

Qualifications

Education/Training

Minimum of a Bachelor’s degree in Business or related discipline is required.

Experience

3-5 years of experience with contracts and/or legal experience, including familiarity with commercial and government contracting principles and regulations. Experience with Deltek Vantagepoint ERP software for professional services firms preferred.

Knowledge, Skills And Abilities

• Knowledge of terms and conditions in contracts; understanding of the legal implications of contract provisions; familiarity with contract law and principles; skilled at reviewing terms & conditions and identifying risk areas.
• Excellent verbal and written communication skills; the ability to professionally communicate and coordinate with a wide range of external clients as well as internal management and administrative personnel
• Must be very organized, precise and accurate in work, with strong attention to details.
• Ability to work independently, with sound fiscal and time management skills, attention to detail, and priority management to meet conflicting deadlines.
• Ability to make decisions using sound judgment, while complying with internal policies and applicable state and federal laws and regulations.
• Ability to maintain high standards of customer service and satisfaction
• Proficient in Microsoft Word and ability to learn and use other computer programs.
• Knowledge and understanding of FAR and federal contracting requirements preferred
• Superior interpersonal skills.
• Ability to multi-task and adhere to strict deadlines.
• Ability to manage significant recurring responsibilities with unpredictable short-term demands.
• Ability to be proactive, flexible and able to switch gears quickly from one project to the next.
• Capable of handling confidential information in a discrete manner.
• Ability to work extended hours when deadlines are approaching.
• Ability to listen to and understand information and ideas presented through spoken words and sentences.
  
  
  

Work Aids and Equipment Used

Computer, printer, copier, scanner, fax, telephone, web conferencing, Internet, video conferencing.

EEO

Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)