HR ASSISTANT

Job Summary:

We are seeking a dedicated and detail-oriented HR Assistant to join our dynamic HR team. This role will support the HR Consultant in a variety of HR functions, with a particular emphasis on recruiting and onboarding. The ideal candidate will be proactive, highly organized, and capable of handling multiple tasks efficiently. Occasional travel may be required, and experience with Paylocity is preferred.

What you’ll do:

• Assist the HR Consultant with end-to-end recruitment processes, including posting job ads, screening resumes, scheduling interviews, and coordinating candidate communications.
• Support onboarding procedures for new hires, including preparation of onboarding materials, conducting orientation sessions, and ensuring all necessary documentation is completed.
• Maintain and update employee records, ensuring accuracy and compliance with company policies and regulatory standards.
• Assist in coordinating training sessions and employee development programs.
• Prepare and distribute HR-related correspondence, such as offer letters, memos, and announcements.
• Respond to basic employee inquiries regarding HR policies and procedures, escalating complex issues to the HR Consultant.
• Support the implementation and maintenance of HR systems, with a preference for experience in Paylocity.
• Ensure that HR documentation is organized and stored securely to maintain confidentiality.
• Participate in HR projects as needed, including employee engagement initiatives and policy updates.
• Travel to company sites or job fairs as needed to support recruitment and onboarding efforts.
• Familiarity with labor laws and regulations across multiple states

Qualifications:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Minimum of 1-2 years of experience in an HR assistant or coordinator role.
• Familiarity with recruiting and onboarding processes.
• Proficiency with HR software; experience with Paylocity is highly preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Willingness to travel as required.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong interpersonal skills with the ability to collaborate effectively with various teams.
• Ability to multitask and manage time efficiently in a fast-paced environment.
• Basic knowledge of employment laws and HR best practices.

Olympus Maintenance Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive