Administrative Assistant

The Administrative Assistant provides support to leaders in the Administration department (Legal, Sustainability, Controllership, FP&A, Tax, and Treasury) through a variety of tasks related to organization and communication, ensuring the efficient operation of the department. The candidate will be a shared support to approximately eight (8) Seattle-based senior leaders and the associated administrative needs of their roles and organizations. The candidate should have an attention to detail, strong problem-solving skills, and adept at managing multiple tasks in a timely manner.

• Provide general administrative and clerical support to the department.
• Organize and schedule meetings and appointments.
• Providing support to senior leaders in the Admin department such as calendar management, arranging travel, and managing monthly expenses.
• Scheduling meetings and events for teams and the department.
• Responding to phone calls and emails related to department administration.
• Assist in preparation of materials and documents for the department.
• Records management, develop and maintain an accurate filing system.
• Serves as a go-to for general department administrative inquiries.
• Maintaining vendor and contact lists.
• Manage vendor invoices and payment processes.
• Produce and distribute correspondence memos, letters, faxes, and forms to employees.
• Maintain company values, rules, policies, and procedures are met to fulfill the company mission, as well as productive relationships with customers and vendors.
• Responsible for special tasks requested by management and/or supervisor.

Requirements:

• Valid Driver's License
• You must be able to communicate in a professional and proper manner with co-workers, management, clients, and insureds.
• Highly organized and flexible.
• Detail oriented and works with a high degree of accuracy.
• Working knowledge of email, scheduling, and Microsoft systems.

Work Environment:

• The noise level in work environment is occasional.
• Required job duties are performed in a professional office environment.
• Required hybrid work schedule, at least 3 days/week in office.

We are an Equal Opportunity Employer

Benefits:

Eligible employees (and their families) may qualify for medical, dental, and vision insurance, as well as having basic life and accidental death insurance, short term disability insurance, and long-term disability insurance. Employees will receive paid sick and vacation time, and company holidays if eligible. The company also offers up to twelve weeks of paid maternity leave, when applicable, 5 days of paid bereavement leave, and paid jury duty. Eligible employees can enroll in our company's 401k plan, as well as a retirement plan. Some employees may be eligible for discretionary and/or metric-based bonuses dependent on their position. The company also provides an Employee Assistance Program.

Compensation:

$21.88 - 32.83 per hour

This is a Hybrid role and consists of a combination of WFH and in-person work.