Administrative Specialist

Hiring Salary Range

$18.82 - $21.76/hourly, DOE

Grade

107

Work Schedule

Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you’re teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

What's Currently Happening at Maricopa

• Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona’s Best Employers

Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options:

• 20 paid observed holidays
• Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
• Paid vacation, sick, and personal time
• Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
• Annual professional development growth funding
• Tuition reimbursement for employees and dependents
• Flexible work schedules
• Maricopa Employee Health & Wellness Program:
• Sight-On-Site Eye Care Services
• Diabetes Empowerment Education Program
• Mobile On-site Mammography Screenings
• Employee Assistance Program (EAP)
• Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more.
• Pre-Retirement Events
• Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
• 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)

Job Summary

The Administrative Specialist acts as the office manager for the College Police. This position includes answering work phones, responding to Public Safety emails and assisting walk-in customers. The Administrative Specialist provides administrative support to the commander. Administrative tasks include but are not limited to staff scheduling, creation of PO’s, Requisitions, ProCard purchases, and reconciling invoices. Create and share quarterly newsletters. Event planning for campus police functions.

Essential Functions

• 20% - Greet visitors and answer phones, respond to requests and inquiries including general department emails, and assist with electronic unlocks for both CGCC campuses.
• 15% - Contact vendors for purchase and delivery information, including preparation of purchase orders, requisitions, ProCard purchases and review/reconciliation of billing invoices for service contracts.
• 15% - Retrieve information and enter/update information in reports, logs or other documentation for record keeping system.
• 15% - Update and maintain staffing schedules, calendars and related meeting materials.
• 15% - Prepare and maintain routing and non-routine correspondence, reports, documents, records and files according to work specific direction, established standards and procedures.
• 10% - Monitor supplies inventory, order supplies and process and monitor supply requisitions.
• 10% - Other duties as assigned such as Professional Education Development Plan applications and MCCCD travel authorizations.

Minimum Qualifications

Associate’s Degree from a regionally accredited institution and one year of clerical, administrative office support or related experience. OR An equivalent combination of the conferred degree and directly related full-time work experience sufficient to successfully perform the essential duties of the job may be considered.

Desired Qualifications

• Customer service experience.
• Knowledge of administrative office support practices.
• Experience working in an information-sensitive and confidential environment.
• Experience obtaining direction from multiple supervisors.
• Experience with computers and a variety of programs (e.g. Microsoft Office and Google Suite).
• Experience with purchasing, travel and timekeeping systems (e.g. Human Capital Management, Finance Management System).

Special Working Conditions

• May be required to sit for a prolonged period of time; viewing a computer monitor.
• Must be able to pass a comprehensive background check, including criminal history inquiry.
• Must be comfortable working in an environment with armed police officers and occasionally victims, witnesses and suspects of offenses/crimes.

How to Apply

Applicants are required to submit a resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed.

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or; Part-Time employment (must include number of hours worked)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, and name of employer for each position.
• Three professional references, preferably current and/or former supervisors.

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status, age, disability, veteran status or genetic information.