Subcontract Administrator

Summary

To perform a full range of commercial and administration activities associated with subcontracting work. Qualifies suppliers, issues requests for proposals, evaluates proposals, maintains subcontract files in accordance to established procedures, manages performance and payments of subcontractors. Under general supervision, and occasional direct supervision, performs assignments requiring experience and knowledge of standard concepts within their field. Displays core job competencies by analyzing possible solutions using standard procedures while developing advanced skills.

Responsibilities

• Negotiate and understand subcontract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance/accounting, and client).
• Lead internal Request for Proposal (RFP) and RFP explanation meetings, subcontract pre-award meetings, final negotiations, and drafting/finalization of subcontract documents.
• Analyze commercial sections of proposals and coordination of technical proposal evaluations.
• Develop final proposal evaluations and prepare subcontract recommendations and present recommendations to project team and/or client.
• Perform subcontract management post-award activities through evaluating and status subcontractors’ productivity, schedule adherence, subcontract change management, invoicing and claims avoidance.
• Perform closeout of subcontracts, finalize outstanding subcontract issues, issue of final modifications, invoices and coordinate completion of subcontractor performance evaluations.
• Other duties as assigned.
  
  

Education And Experience

• Accredited four (4) year degree or global equivalent in applicable field of study and five (5) years of work-related experience.
• Job related technical knowledge necessary to complete the job.
• Broad understanding of the construction industry and subcontract language associated engineering, procurement, fabrication, and construction/construction management (EPFC/CM).
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines.
• Ability to attend to detail and work in a time-conscious and time-effective manner.
• Experience developing negotiating subcontract terms and conditions specifically for subcontracts related to services, construction, engineering, materials and equipment installation.
• Advanced knowledge of all areas of procurement, including procurement execution, estimating, expediting, offsite supplier quality, subcontract administration, and site purchasing.
• Proficient in Microsoft Office (Power Point, Word, Excel) and have a general knowledge of database utilization, SAP Experience a plus.
• Experience in negotiating commercial terms and the final subcontract price with bidders.
• Detail-oriented, highly motivated with the ability to effectively manage time.
• Ability to communicate effectively with audiences that include but are not limited to management, co-workers, clients, vendors, contractors, and visitors.
• Conduct and lead Subcontractors’ meeting (weekly, bi-weekly or as needed) to ensure adherence of scope and schedule.
• Knowledge of contract review and insulation, heat trace, electrical scopes to monitor the subcontractors.
  
  

Physical Requirements

• Ability to reach, stand, walk, finger, grasp, feel, talk, hear, see and to perform repetitive motions.
• Sedentary work: Exerting up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
  
  

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.