Changemaker Institute Operations Specialist

DESCRIPTION

Under the supervision of the Changemaker Institute Associate Director and work direction of Changemaker Institute Assistant Director, the Operations Specialist will provide support in the Changemaker Institute with office management, event planning, and assistance in the coordination of College Corps at UC San Diego. The incumbent will be responsible for supporting efforts including: fiscal support, event and meeting coordination, recruitment and outreach, data and database management, and student onboarding/exiting, travel, and communication.

~The incumbent will be expected to be in-person for three days per week on UC San Diego’s main and downtown campuses, with the option to work virtually two days per week. Support Changemaker Institute staff in planning and executing programming and events.

QUALIFICATIONS

• Excellent interpersonal skills, including proven ability to exercise tact, mature judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness. Ability to work as a team member to foster positive relationships.
• Knowledge of and familiarity with travel policies and procedures and federal regulations related to domestic and international travel.
• Knowledge of standard accounting/bookkeeping practices and internal control standards, with proven ability to recognize discrepancies/errors and take corrective action.
• Advanced proven knowledge of and skill in using various computer software and database systems in a PC windows environment (e.g., Microsoft Word, Excel, Access, PowerPoint, Outlook mail, Internet, etc.).
• Ability to be proactive, multi-task, establish priorities and use creativity in a fast-paced and changing environment with constant deadlines.
• Good communication skills and experience with coalition building, as this position requires plenty of coordination and time with a variety of stakeholders (students, staff, faculty, community partners).
• Strong demonstrated ability to work independently and harmoniously as part of a team with frequent interruptions and to meet established deadlines; ability to identify issues needing referral to supervisor.
• Dedication to creating a more just, sustainable, and inclusive world and supporting first-generation and low-income students.
• Working knowledge of policies and procedures related to records retention and audit principals and standards regarding fiscal invoices and documents.

SPECIAL CONDITIONS

• Overtime and weekends may be required.
• Job offer contingent on clear background check.
• This is a grant-funded position, with potential for renewal.
• Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace