Department Assistant

General Atomics Systems Integration, LLC (GA-SI), an affiliate of General Atomics, is a provider of military and commercial engineering services. GA-SI is a leading-edge expert in systems integration technologies, reliability improvements, and controls system design.

We have an exciting opportunity for an experienced Department Assistant to join GA-SI group located Rancho Bernardo, CA. This position under limited supervision, performs a variety of administrative activities in support of CONUS and OCONUS company projects for the Aero Services division of GA-SI.

DUTIES AND RESPONSIBILITIES:

• Supports deployment related requirements for a staff of 500+ personnel that includes reporting, coordination, scheduling, and travel arrangements.
• Interfaces with government agencies to coordinate and track various reporting requirements.
• Prepares reports for contract program office to track and monitor prime and subcontractor’s responsibilities.
• Gathers, collects, records, tracks, verifies data and information from multiple sources.
• Coordinates, tracks, and reports on the progress of Aero Services work assignments and/or projects.
• Maintains, develops, and updates a variety of electronic and/or hard copy reports and records which may be confidential and sensitive in nature for a variety of parties, which may require independent interaction with management, customers, vendors or agencies.
• Responds to routine verbal and written requests for information from internal sources and may respond to verbal and written requests for information from authorized external parties and/or agencies.
• Maintains records of all outgoing and incoming shipment to and from supported programs.
• Provides necessary ITAR (International Traffic in Arms Regulations) compliance paperwork to support deployed program personnel and equipment.
• Utilizes P-card for all program support equipment purchases.
• Tracks, maintains and monitors Aero Services equipment inventory.
• Prepares shipping documents as needed.
• May provide direction to less experienced staff.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications:

• Typically requires a high school diploma or equivalent and two or more years’ experience in a field related to the specialized functional area or unit where assigned.
• Must demonstrate a broad understanding of assigned functional area principles, theories, and concepts.
• The ability to grasp new concepts quickly.
• The ability to maintain the confidentiality of sensitive information.
• Possess strong organization skills and the ability to establish priorities.
• The ability to identify issues and solve routine problems.
• Possess good analytical, interpersonal, verbal, and written communication skills to accurately document and report.
• Possess full knowledge of computer operations and applications.
• Ability to work both independently and in a team, environment is essential as is the ability to work extended hours as required.
• Ability to obtain and maintain a DOD security clearance.