Academic Administrative Assistant II

The Academic Administrative Assistant II assists the Department Head of an academic teaching department with the department’s administrative activities and coordinates various administrative processes and projects in the department. This position provides the full-range of administrative support activities for an academic teaching department. The Assistant may assign and/or monitor the work of an Administrative Assistant I, student workers, or Graduate Assistants.

Description of Primary Duties

The Academic Administrative Assistant II assists the Department Head of an academic teaching department with the department’s administrative activities and coordinates various administrative processes and projects in the department.

Minimum Acceptable Qualifications

• Education/Experience: A high school diploma or the equivalent and three years of general office experience or an equivalent combination of education and general office experience is required.
• Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations is required. Effective verbal and written communication skills are required. The ability to train, assign work, and review the work of full- and part-time employees and student workers is required. The ability to maintain departmental financial records and accounts and prepare financial reports is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
• Effort: Administrative support positions are primarily sedentary and require extensive keyboarding.

Additional Qualifications Link to Job Description: Job Description

Open Date: 11/21/2024

Close Date: (If Close Date is blank then the posting is considered open until filled)

Special Instructions to Applicants: The first date of consideration is December 4, 2024 and review of applications will continue until the position is filled. If you are meeting the minimum requirements fully or partially with education, please attach an unofficial transcript to your application. Official transcript required at time of hire, if applicable.